What are the best practices for former staff data archiving? 

Adopting a proactive approach to archiving data from former employees is essential to ensure readiness for audits, investigations, or litigation. Here are some best practices:

• Use a Cloud SaaS Solution: Opt for a scalable, secure, and reliable cloud-based solution like Vaultastic to manage your data with ease.
• Choose a Feature-Rich Solution: Select a platform with robust features for centralized management, eDiscovery, and extraction, alongside tools for automating policies and governance.
• Archive Data from Day One: Ensure that a copy of all data generated by employees is automatically archived from the moment they are onboarded. Delaying data collection may result in incomplete archives.
• Import Legacy Data: Safeguard any legacy data stored on local storage devices by importing it into a tamper-resistant, durable cloud archive to secure data formerly controlled by ex-employees.
• Implement Role-Based Access Controls: Enable role-based access to allow IT staff, select employees, and auditors to access company data securely.
• Automate Data Governance: Configure automated policies to govern and retain data, enhancing productivity and reducing manual intervention.

By following these best practices, you can effectively manage and protect corporate data from former employees, ensuring long-term security and compliance.