Can Vaultastic help organizations securely manage and archive data from former employees?

Yes, Vaultastic is specifically designed to help organizations securely manage and archive data generated by former employees. 

There are two ways to do this, viz. 

One, as soon as the employee joins, start archiving all the information they generate, which includes emails, files and documents, chat conversations, and more. Thus, when the employee leaves, all their information is already archived.

And two, upon an employee’s exit, their emails, files, chat conversations and other information can be automatically archived into an independent, centralized repository in Vaultastic. 

The first option is recommended to ensure a 100% capture of all information generated and in control of former employees. The second option, is risky since it cannot capture information accidentally or intentionally deleted by the employee before they exit. 

This process ensures the data remains secure, tamper-proof, and easily accessible for future business use, legal discovery, or compliance requirements. Vaultastic’s role-based access controls allow administrators to restrict access to this data, ensuring only authorized personnel, such as HR, IT, or legal teams, can view or retrieve it. 

Additionally, Vaultastic offers cost-efficient long-term retention options, like the Open Store and Deep Store, to preserve ex-employee data while optimizing storage costs. By protecting and managing former employee data effectively, Vaultastic helps organizations reduce risks, maintain compliance, and safeguard valuable corporate information.