Can Vaultastic archive data from collaborative tools like Microsoft Teams?
Yes, Vaultastic supports archiving chat conversation data from Microsoft Teams. This platform generates vast amounts of valuable communication data, from peer to peer and group chat messages and shared files to call recordings.
Vaultastic captures this data to create a secure, permanent record that is easily accessible for audits, e-discovery, and compliance. As collaborative tools like Microsoft Teams become more integrated into business workflows, Vaultastic’s support ensures that no critical interaction is lost, allowing you to retain a comprehensive record of all organizational communication.
Does Vaultastic support CRM platforms like ZOHO CRM and Salesforce for archiving customer communications?
Absolutely. Vaultastic integrates with CRM platforms like ZOHO and Salesforce to archive essential customer communications and CRM records. By capturing accounts and deals along with the emails, attachments, and interaction history, Vaultastic helps organizations preserve valuable customer data, which is often crucial for ongoing business relationships, customer support, and compliance.
Archiving CRM data in Vaultastic allows for centralized access and retrieval, improving customer management and ensuring that important information is available when needed for audits, legal requirements, or strategic analysis.
Can I archive files and documents from Google Drive and OneDrive on Vaultastic?
Yes, Vaultastic supports archiving files from popular cloud storage services like Google Drive and Microsoft OneDrive. By capturing essential documents, spreadsheets, presentations, and other files, Vaultastic enables businesses to securely preserve valuable records that go beyond email communication.
This archiving capability helps organizations maintain data durability, simplify data management, and ensure compliance with data retention policies. Storing cloud files in Vaultastic’s archive ensures they remain easily accessible, even as active storage needs change, allowing for optimized storage use and long-term data protection.
How does Vaultastic manage data from unstructured sources like chat messages, notifications, and attachments?
Vaultastic is purpose-built to handle unstructured data types, including chat messages, system notifications, and email attachments. Unstructured data often lacks a predefined structure, making it challenging to organize and retrieve. Vaultastic indexes and organizes this data upon archiving, allowing it to be searched, retrieved, and reviewed easily. By archiving unstructured data alongside traditional records, Vaultastic ensures that all forms of communication—regardless of format—are securely retained and accessible, meeting regulatory needs and supporting business continuity.
What is an effective way to ensure a OneDrive backup of all files?
To ensure a comprehensive backup of all OneDrive files, we recommend using Vaultastic for a simple yet effective strategy -start by performing a complete backup of all files from your users’ OneDrive accounts. Following this, set up daily incremental backups to capture any changes or new files added that day. This approach guarantees that your critical information is continuously protected, providing full redundancy and safeguarding against data loss.
Note that the incremental backup ignores files deleted on OneDrive, thus ensuring that the archive has complete content.
How is Vaultastic a better option for protecting the data assets of former employees v/s using the google workspace archive user license?
While a Google Workspace archive license allows you to store ex-employee data in Google Vault, it can be expensive compared to Vaultastic. Vaultastic offers significant cost optimization, delivering up to 60% savings on long-term data retention.
Beyond the cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of Google Workspace, which also enhances your compliance posture—something regulators expect. Furthermore, Vaultastic’s centralized console makes it easy to perform eDiscovery across former employees’ archives, improving efficiency and productivity.
What data does Vaultastic archive from Microsoft 365?
Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention.
Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.
Since OneDrive is on the cloud, how does another cloud backup for OneDrive help?
While OneDrive is a cloud service, it is still vulnerable to file tampering, accidental deletions, or intentional erasures. Additionally, when an employee leaves the organization, preserving the corporate data they generated and stored in OneDrive becomes a challenge.
For organizations, having an independent backup in a separate, secure, and durable storage environment is crucial for business continuity and compliance. Regularly backing up your business-critical data from OneDrive to an independent information archive like Vaultastic ensures that your information is safeguarded against potential risks, providing an additional layer of security and data protection.
Can I use Vaultastic for g suite email archiving?
Yes, absolutely. Vaultastic is a powerful email archiving solution for G Suite that securely stores your critical email data in a perpetual archive on a separate cloud infrastructure.
Among Google email archiving solutions, Vaultastic stands out for its cost optimization as your storage needs grow, along with its high durability and security. It also offers flexible tools for easy discovery and extraction of emails.
Beyond the flexibility and cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of GSuite, which also enhances your compliance posture—something regulators expect. By centralizing your G Suite email archive, Vaultastic enables faster data discovery across user mailboxes, significantly improving response times to data requests.
I am currently using Microsoft 365 with sufficient storage. Do I still need a separate data archive?
While Microsoft 365 may offer sufficient storage in active mailboxes and OneDrive, this alone may not fully protect your critical data from accidental or intentional deletion, theft, or corruption.
Microsoft 365 includes features like Exchange Online archiving, legal hold, and retention of deleted items, which can extend inbox size and offer some level of protection. However, these features may not provide a complete, up-to-date copy of all your data or offer the advanced search, discovery, and compliance capabilities that a separate data archiving solution can.
For organizations with specific regulatory or legal data retention requirements, or those needing more granular control and comprehensive eDiscovery for historical data, a dedicated data archiving solution for Microsoft 365 can significantly enhance protection and compliance.