Why do we need a separate archiving solution for SendGrid?
Sendgrid is a notification sending service that does not offer built-in email archiving capabilities. Since preserving notifications is essential for maintaining records, compliance, legal readiness and business continuity, it’s crucial to use an independent archiving solution like Vaultastic.
Vaultastic provides a reliable and proven solution for archiving emails sent via SendGrid, ensuring your notifications are securely stored and easily retrievable when needed.
Can I back up my google drive to Vaultastic?
A common question is whether you should back up your Google Drive?
While Google Drive is reliable, your files remain vulnerable to accidental or intentional deletion by users. This poses a significant risk of data loss, making it essential to regularly back up your Google Drive to an independent location.
While backing up Google Drive locally to an on-premise system is a popular option, it comes with its own risks and costs, such as hardware failures and limited scalability. Instead, we recommend using Vaultastic, an independent cloud-based elastic information archive that securely ingests your Google Drive data both completely and incrementally, ensuring your critical files are protected and always accessible.This architecture delivers the multi-cloud advantage to your organization. The information archived to Vaultastic is safe, secure and highly available.
How do we ensure that the SendGrid email archiving solution is compliant?
To comply with industry regulations and local laws, it’s essential to preserve all email transactions in specific ways, such as ensuring they are stored in your country (data residency), fully encrypted, and easily discoverable.
Vaultastic is designed to deliver a compliance-ready email archiving solution for SendGrid. It ensures that your email transactions are securely archived, encrypted end-to-end, and easily retrievable, helping you meet regulatory requirements and maintain business continuity.
Do we need to deploy any software or database on the Google Workspace setup to enable archiving of email data?
No, there is no need to deploy any additional software or database on your Google Workspace setup to enable email archiving.
You simply use Google Workspace’s journaling feature, which automatically sends a copy of every email sent and received by selected users to Vaultastic. This seamless integration ensures your email data is securely archived without any complex setup.
Is the Sendgrid backup solution automated?
Yes, Vaultastic’s Sendgrid backup solution is fully automated. Once configured, Sendgrid automatically sends a copy of all notifications to the Vaultastic platform in real-time, where they are securely preserved. This ensures seamless, hands-free archiving of your notifications without any manual intervention, providing continuous protection for your data.
With Google Workspace on GCP and Vaultastic on AWS, will the email data be archived across cloud providers?
Yes, configuring Vaultastic for mail domains hosted on cloud services like Google Workspace ensures that a physical copy of every email sent and received is securely archived to Vaultastic on the AWS cloud.
This multi-cloud strategy reduces the risk of vendor lock-in by allowing you to maintain control of your most critical data in an independent infrastructure. Additionally, Vaultastic optimizes information archiving costs by up to 60% using multiple strategies such as de-duplication, compression, automation and storage tiering.
Will we incur additional costs in maintaining the archival?
Yes, since the archive is independent of your Sendgrid service, you will need to pay the archival vendor, such as Vaultastic.
Vaultastic is designed to optimize the costs of your ever-growing storage needs. It delivers up to 60% cost savings through methods like data deduplication, compression, storage tiering, and other efficiency measures, ensuring that you can securely archive your data while keeping costs manageable.
Is it possible to archive transactional emails from automated systems and notification tools with Vaultastic?
Yes, Vaultastic can capture and archive transactional email data generated by automated systems and notification tools like SendGrid, ClrStream, and more.. Many organizations rely on notification services to deliver critical alerts, reports, and updates, all of which can carry valuable business information.
By archiving this transactional data, Vaultastic ensures a reliable record of key system interactions, allowing organizations to securely retain information from automated processes, meet regulatory requirements, and maintain data integrity for operational audits or legal reviews.
How does Vaultastic handle legacy data sources, such as old email files in PST, EML, and MBOX formats?
Vaultastic supports the import and archiving of legacy data stored in PST, EML, and MBOX formats. For many organizations, historical data is scattered (fragmented) across various file formats and storage media, making centralized management challenging.
Vaultastic’s advanced migration tools securely import legacy files and organize them within its searchable archive, providing unified access to historical data. Once ingested, this data is stored in a compliant, tamper-proof format, ensuring it remains readily accessible and discoverable for audits, legal inquiries, and internal investigations.
Which email platforms are compatible with Vaultastic for data archiving?
Vaultastic is designed to seamlessly integrate with a wide range of popular email platforms, making it easy for organizations to archive and manage email data. Supported platforms include Microsoft 365, Google Workspace (formerly G Suite), Zimbra, Exchange, and other standard IMAP/SMTP-based services.
By working across multiple email systems, Vaultastic provides flexibility and ensures that your organization’s email communications, even from multiple sources, are securely stored in a centralized, searchable repository.
This flexibility of Vaultastic enables businesses to streamline their data retention practices, support compliance needs, and enhance e-discovery efficiency.