FAQ Categories: Cross-Platform Data Archiving

Yes, Vaultastic provides a highly secure file archiving solution for backing up OneDrive files. It is built on a robust data protection platform that offers multi-layered, durable protection for your OneDrive data. 

Vaultastic supports both complete and incremental backups using automated tools, and it operates on a separate cloud infrastructure, independent from Microsoft, ensuring an additional layer of security. 

Vaultastic stands out among file archiving solutions for its speed, ease of use, and cost-effective storage optimization, making it an ideal choice for safeguarding your OneDrive files.

Yes, Vaultastic is one of the best email archiving solutions for G Suite because it offers comprehensive support for the entire data lifecycle. Vaultastic can archive live email data from your Google Workspace users while also centralizing and securing fragmented legacy data. 

As your data evolves over time, Vaultastic provides robust tools and flexible options to manage and protect it throughout its lifecycle, ensuring long-term security, accessibility, and compliance.

Using a separate archive solution for Microsoft Office 365 emails and OneDrive data adds an extra layer of protection while helping you optimize data retention costs. Specifically:

• Storing critical data in an independent archive like Vaultastic allows you to move former employee data out of active subscriptions, reducing licensing costs. 
• Regulations, legal requirements, and IT best practices recommend keeping backups separate from the original data source to ensure security and compliance.
• While Office 365 offers large mailboxes, they do not protect against accidental or intentional deletions, and features like Exchange Online Archive only extend inbox storage—they don’t create a full backup. 
• Enabling legal hold captures deleted emails in the “legal hold” space but cannot recover data already lost. Hence this is not really a backup or an archive.
• Adopting a multi-cloud strategy with a separate archive also mitigates the risk of vendor lock-in, giving you control over your most valuable data in a secure, independent environment.

To meet regulatory guidelines for data security, it’s essential to maintain a physically separate, secure, and durable copy of all critical data. 

A solid backup and recovery strategy for OneDrive focuses on archiving files to independent cloud storage, ensuring your data is protected outside the primary platform. 

This approach not only helps safeguard your information but also ensures compliance with legal and regulatory requirements. Therefore, OneDrive backup and compliance are closely connected.

If you are using a paid version of Google Workspace, you can enable journaling for selected or all users to ensure that a copy of every email is automatically sent to Vaultastic in real time. 

As emails are archived in Vaultastic, they are securely stored and can be easily searched and recovered using the eDiscovery tool.

 This provides a seamless way to protect and manage your email data while ensuring quick access when needed.

Vaultastic integrates with Microsoft 365 through a combination of journaling and secure API connections, allowing seamless data archiving without disrupting your workflow. The integration begins with setting up a Vaultastic account and connecting your Microsoft 365 tenant to Vaultastic. This connection is established using secure APIs, ensuring that the flow of data between the two platforms is encrypted and protected.

Once the integration is in place, Vaultastic utilizes Microsoft 365’s journaling feature to automatically archive emails. Journaling works by sending a copy of every email sent and received by selected users in real-time to Vaultastic. This ensures that all email communication is safely preserved and archived independently of the Microsoft 365 infrastructure, providing an additional layer of data protection and compliance.

In addition to archiving real-time email traffic, Vaultastic can also import legacy data from user mailboxes, files from OneDrive and chat conversations from Microsoft Teams. Using secure APIs provided by Microsoft 365, Vaultastic fetches and archives older emails, files and chats, ensuring comprehensive coverage of both historical and current data. This dual approach guarantees that no critical information is missed, making Vaultastic a powerful solution for long-term data retention, regulatory compliance, and eDiscovery.

With its ability to integrate smoothly with Microsoft 365 and archive emails, files, and chat data, Vaultastic provides an all-encompassing archiving solution for businesses looking to enhance data security, improve compliance, and safeguard critical business information across multiple communication channels.

While traditional methods, such as backing up OneDrive files to an external hard drive or local drive, have been popular, they may not be the safest or most secure options for managing a OneDrive backup. 

These methods are prone to hardware failure, theft, or data loss. A cloud backup solution, like the one offered by Vaultastic, provides a far more secure and durable way to preserve your business-critical OneDrive data. 

By storing your files in an independent cloud environment, Vaultastic ensures long-term protection, accessibility, and security, making it a more reliable choice for safeguarding your data.

Google Vault is a cloud-based archiving and eDiscovery solution for G Suite customers, designed to help businesses retain, search, and export data from services like Gmail, Google Drive, and Google Chat. It is primarily used for legal compliance, eDiscovery, and data retention purposes.

Vaultastic, on the other hand, is a robust cloud-based data archiving solution and a great alternative to Google Vault. Vaultastic offers key advantages, such as an independent archive (great for compliance), data redundancy, simplified eDiscovery across user accounts, and up to 60% cost optimization. 

While it provides similar archiving capabilities, Vaultastic is not limited to G Suite and can be used with various other platforms, including Office 365 and Zimbra. Additionally, Vaultastic includes features like tamper-proof archiving, email backup, and advanced search tools, making it a comprehensive solution for long-term data protection and compliance.

No, the integration between Vaultastic and Microsoft 365 does not interfere with your existing workflow. Vaultastic operates in the background, securely archiving your emails, files, and other data without disrupting how you use Microsoft 365. In fact, we don’t need to install any software or agent on M365 or any end points.

You can continue to work within M365 as usual, while Vaultastic ensures your data is protected and archived for long-term retention and compliance, all without any noticeable impact on your day-to-day activities.

To quickly meet your regulator’s requirements for a OneDrive backup and disaster recovery plan, we recommend integrating Vaultastic as an add-on to OneDrive for Business. This seamless integration allows you to perform regular backups of your OneDrive data and store it on Vaultastic’s cloud with 11 9’s durability, supported by an in-built disaster recovery site. 

Vaultastic is a simple yet powerful tool designed to support both the backup and recovery of OneDrive data. Its centralized administration console makes it easy to manage your OneDrive backup and retention strategy efficiently, ensuring compliance and robust data protection.