FAQ Categories: DPDPA Compliance

Yes. Vaultastic enables organizations to define and retention policies based on business or regulatory needs, enabling automated data lifecycle management. It supports secure long-term preservation of records while also enabling administrators to implement data minimisation policy, in accordance with organizational policies and applicable legal obligations, helping organizations meet both retention and privacy objectives.

Vaultastic safeguards data archived to its stores through multiple layers of security, including encryption at rest and in transit, immutable storage, role-based access controls, detailed access logs, automated monitoring etc. Vaultastic has air gapped and independent stores providing additional level of security. These security controls help organizations protect personal data against unauthorized access.

Yes. Vaultastic’s powerful search and eDiscovery capabilities enable organizations to quickly locate specific archived information and business communications. This helps compliance teams efficiently retrieve relevant information and respond accurately to Data Requests within regulatory timelines.

Vaultastic helps organizations address the operational requirements of DPDPA by securely preserving business communications, enabling centralized eDiscovery, maintaining immutable records, enforcing retention policies, and providing comprehensive audit trails. While DPDPA compliance remains the responsibility of the organization (Data Fiduciary), Vaultastic equips organisations with the tools needed to capture, archive, secure, manage, centrally discover, and govern personal and private data collected by and organisation via various channels.

Organizations should move beyond policy implementation and data security and focus on operational readiness to manage DPDPA compliance. This includes identifying where personal data resides, implementing secure retention and protection measures, encoding data lifecycle management, enabling fast search and retrieval, maintaining audit trails, and establishing processes to efficiently respond to Data Principal Access Requests and regulatory audits.

Organizations should be prepared to manage any personal data they collect or process during business operations. This includes employee records, customer information, vendor and partner details, KYC documents, identity proofs, contact information, contracts, emails, and other records containing personal and private information.

No. While NDAs and privacy policies are important, they are only one part of compliance. Organizations must also demonstrate operational readiness by securely managing personal data, applying appropriate retention practices, maintaining audit trails, and being able to quickly locate and produce information when requested by a Data Principal, regulator or law enforcement agency.

Yes. DPDPA applies to organizations of all sizes and across industries—including manufacturing, financial services, healthcare, IT, retail, and others—that process personal data. This includes not only customer information but also personal data relating to employees, vendors, suppliers, job applicants, and business partners.

A Data Principal Access Request (DPAR) is a request made by an individual asking an organization to provide details of the personal data it holds about them. This may include what information has been collected, why it is being processed, and a copy of the data. Under DPDPA, organizations should be able to quickly locate, retrieve, and provide this information when requested, making effective data discovery and governance essential.