FAQ Categories: Microsoft 365 Backup

To quickly meet your regulator’s requirements for a OneDrive backup and disaster recovery plan, we recommend integrating Vaultastic as an add-on to OneDrive for Business. This seamless integration allows you to perform regular backups of your OneDrive data and store it on Vaultastic’s cloud with 11 9’s durability, supported by an in-built disaster recovery site. 

Vaultastic is a simple yet powerful tool designed to support both the backup and recovery of OneDrive data. Its centralized administration console makes it easy to manage your OneDrive backup and retention strategy efficiently, ensuring compliance and robust data protection.

Yes, the integration between Vaultastic and Microsoft 365 is highly secure. Vaultastic employs multiple layers of security to protect your data, including robust encryption, strict access controls, and comprehensive auditing. The transfer of data between M365 and Vaultastic is fully encrypted end-to-end, ensuring that your emails, files, and other sensitive information are protected at every stage. This security framework provides peace of mind while maintaining the integrity and confidentiality of your data.

Using Vaultastic to archive your Microsoft 365 data offers several key benefits. 

First, Vaultastic provides comprehensive archiving, allowing you to securely archive critical data such as emails, files from OneDrive and Microsoft Teams Chat conversations (one to one and group chats). 

It also supports compliance with industry regulations like GDPR, DPDPA, RBI, SEBI and IRDAI, ensuring that you retain data for the required periods. 

Vaultastic’s powerful eDiscovery tools make it easy to search and retrieve archived data whenever needed. 

Additionally, Vaultastic helps manage risks by securely archiving data in a cloud location, reducing the chances of data loss or corruption. 

Lastly, Vaultastic offers cost optimization by archiving inactive data to lower-cost storage tiers, helping you reduce Microsoft 365 storage expenses.

Yes, you can choose to archive emails for a specific set of users in Microsoft 365. By configuring the journaling settings, you can selectively send copies of emails from designated users to Vaultastic for archiving. 

This allows you to tailor your archiving strategy to start protecting data of critical users and gradually expand the scope to include the remaining users at your pace.

Yes, Vaultastic offers a reliable way to back up Microsoft Teams chat data. As Teams becomes a crucial communication platform within organizations, it generates vast amounts of valuable interaction data, from messages and files to collaborative discussions. 

Vaultastic integrates with Microsoft Teams to capture and archive one-to-one and group chat data securely, ensuring a comprehensive and accessible record of communications for compliance, audits, and business continuity.

With Vaultastic, your Teams chat data is stored in a tamper-proof, centralized archive, enabling efficient search and retrieval whenever needed. This backup solution not only preserves chat history but also enhances data governance, helping organizations protect sensitive information, support e-discovery, and meet regulatory requirements. 

By archiving Teams chat data with Vaultastic, you gain peace of mind that essential communication records are safe, durable, and accessible over the long term.

No, you don’t need to install any software, agent or database on your Microsoft 365 setup or any end points to enable archiving. 

Vaultastic integrates seamlessly with Microsoft 365 using built-in journaling and secure APIs, allowing you to archive emails, files and chat conversations without the need for additional software installation or complex configurations.

Yes, Vaultastic allows you to archive your existing Microsoft 365 data, including emails currently stored in mailboxes, offline PST files, and files from OneDrive. You can choose to archive all of your data or focus on specific types, such as emails or files. 

Additionally, Vaultastic offers flexible retention policies, enabling you to automatically delete older data after a specified period, ensuring efficient long-term data management and compliance.

Backing up your OneDrive files to an external hard drive may seem like a simple solution, but it comes with significant risks. While it may provide local access to your data, it increases the chances of data loss, corruption, and tampering, especially in the event of hardware failure, theft, or accidental damage. This makes it an insecure and less reliable option for long-term storage.

A safer, more secure, and scalable alternative is using Vaultastic’s cloud-based data archiving solution. Vaultastic ensures your OneDrive files are securely backed up in a highly durable and tamper-proof cloud environment, minimizing the risks associated with accidental or intentional deletion. It also complies with industry regulatory standards, providing peace of mind and superior data protection for your critical files.

The most effective way to back up your OneDrive data is by setting up regular syncs for all generated, stored, and modified files. Vaultastic simplifies this process by performing a complete sync of your OneDrive files initially, followed by regular incremental syncs to capture any changes. This ensures your data is continuously backed up, securely stored, and always accessible when needed.

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. 

Additionally, Vaultastic enables you to perform regular incremental backups, capturing any changes made between backups. This ensures your critical files are securely archived and always up to date, providing comprehensive data protection.