One tamper-resistant archive for Microsoft 365, built for BFSI audits and retention.
Vaultastic captures and governs Microsoft 365 records across Exchange Online, Teams, OneDrive, and SharePoint in a central, unified archive designed to support regulatory reviews, audit response, and business continuity.
Works alongside your existing Microsoft 365 tenant, with no disruption to live collaboration.
From Outlook to SharePoint and Teams, Microsoft 365 produces large volumes of business records that BFSI teams need to retain and access reliably. With Vaultastic, you can access archived records securely during Microsoft 365 outages, with role-based access controls. Active and Open Store data is available immediately; Deep Store data is restored on request.
Preserving Microsoft 365 emails and documents as long-term records, despite system updates, employee exits and evolving policies.
Enabling rapid and reliable retrieval of Microsoft 365 emails and documents when information is requested, which reduces turnaround time in critical audits & investigations.
Maintaining continued access to archived Microsoft 365 records when native availability is hindered or outages are in effect, based on the storage tier holding the data.
Delivering clear visibility and traceability across Microsoft 365 records while limiting access to only what is needed, with supervised, role-based access to information archives.
Microsoft 365 provides strong native security and availability for active collaboration. Vaultastic complements Microsoft 365 by maintaining a separate archive that is independent of the live Microsoft 365 environment.
| What Vaultastic does | What this enables for BFSI teams |
|---|---|
| Extracts Microsoft 365 email, files, and collaboration data into an independent archival store | Regulated records stay accessible without depending on live tenants or user licenses |
| Applies policy-driven archival and retention rules outside Microsoft 365 | Retention policies are applied consistently across long retention periods |
| Preserves historical and ex-employee data as governed records | Employee exits, mailbox deletions, and legacy data gaps pose less risk to regulated records |
| Preserves archived records in tamper-resistant storage | Supports verifiable, defensible audit and regulatory evidence |
| Creates a single archive across mailboxes, files, and Teams, with discovery from one console | Regulatory and audit requests are answered faster, without manual data collation |
| Enforces role-based, supervised access to archived Microsoft 365 data | Compliance and legal teams review archived data without touching live Microsoft 365 environments |
| Maintains an independent copy of records during cyber incidents or outages | Archived records stay accessible for regulatory response during system disruptions, according to storage tier |
| Manages long-term data using tiered, cost-aware storage policies | Long-term retention costs are controlled without over-provisioning M365 |
Vaultastic captures and archives data from key Microsoft 365 workloads. Live email is captured continuously through journaling. Existing mailboxes and PST/EML files are imported on demand. Teams chats and OneDrive and SharePoint documents are archived through on-demand or scheduled jobs.
| Microsoft 365 data source | How Vaultastic captures and stores it | What this enables |
|---|---|---|
| Exchange Online / Outlook (live email flow) | Stored in: Active Store Captures every sent and received email in real time via Microsoft 365 journaling |
Continuous preservation of business emails without relying on user mailboxes |
| Exchange Online / Outlook (existing mailboxes) | Stored in: Active, Open, or Deep Store Imports email already in user mailboxes through an upload job, based on retention and access needs |
Ongoing access to historical emails even as users change or mailboxes are cleaned |
| Archived or exported mailboxes (PST / EML files) | Stored in: Active, Open, or Deep Store Imports exported mailbox files, including Microsoft 365 In-Place Archive exports, for long-term retention |
Legacy and historical email preserved for the long term, outside live systems |
| Microsoft Teams chat communications | Stored in: Active, Open, or Deep Store Archives one-to-one and group chats, with shared attachments, as email-format records through scheduled or on-demand jobs |
Long-term retention and retrieval of Teams conversations |
| OneDrive for Business | Stored in: Open or Deep Store Uploads users' OneDrive files through scheduled or on-demand upload jobs |
Continued access to user-generated files beyond active OneDrive usage |
| SharePoint Online documents | Stored in: Open or Deep Store Uploads site documents through scheduled or on-demand jobs, with incremental sync |
Preservation of shared documents independent of live SharePoint environments |
Vaultastic integrates with Microsoft 365 to provide policy-driven governance, independent archival, and supervised access to critical data used across BFSI operations.
| How Vaultastic works with Microsoft 365 | What this means for BFSI organisations |
|---|---|
| Continuous email journaling plus scheduled archival of Teams, OneDrive, and SharePoint data | Helps keep regulated Microsoft 365 records retained consistently and audit-ready over long retention periods |
| Independent storage and preservation of Microsoft 365 data | Keeps archived information accessible during outages, cyber incidents, or platform disruptions, according to storage tier |
| Centralised discovery and search across Microsoft 365 data | Speeds up audits, investigations, and regulatory responses by removing manual data collation |
| Tamper-resistant records and detailed audit trails | Supports defensible evidence and traceability during inspections, disputes, and supervisory reviews |
| Role-based access and supervisory controls | Allows Legal, Compliance, and Risk teams to access governed data securely without exposing sensitive information |
| Unified governance across Microsoft 365 and other platforms | Supports consistent retention and oversight as part of a broader BFSI governance strategy |
See how BFSI organisations rely on Vaultastic to govern Microsoft 365 data during audits, investigations, incidents, and supervisory reviews.
| Where Microsoft 365 data is commonly used | How Vaultastic governs and supports it |
|---|---|
| Regulatory audits and inspections | Makes archived Microsoft 365 records available from a single source, reducing time spent locating information during audits and investigations. |
| Legal discovery and investigations | Preserves Microsoft 365 data in a tamper-resistant, defensible archive that can be searched and retrieved without disrupting users. |
| Incident response and forensic reviews | Provides access to archived Microsoft 365 data, independent of the live tenant, during cyber incidents, outages, or account-level compromise |
| Business continuity and recovery | Keeps archived Microsoft 365 data available during outages, updates, or recovery events. Active and Open Store data is immediately accessible; Deep Store data is restored on request. |
| Supervisory oversight and internal reviews | Enables supervised retrieval of Microsoft 365 records with audit-logged searches and exports. |
| Cross-platform information governance initiatives | Unifies retention and discovery across Microsoft 365 and other platforms, reducing data silos, making a “single source of truth” |
See how Vaultastic automatically secures emails, files, and data across Microsoft 365, Google Workspace, and Salesforce.
Discover how seamless setup, elastic stores, and automated retention rules remove the heavy lifting for IT teams.
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