What types of data can Vaultastic archive and retain?

Vaultastic supports a wide range of data types from commonly used SaaS applications and email platforms, enabling organizations to archive and retain critical business information. This includes email messages, attachments, documents, chat messages, files, notifications, and customer interactions. Vaultastic’s flexibility allows businesses to centralize storage for different types of unstructured data in one secure repository, ensuring easy access, management, and compliance for all critical data.

Can Vaultastic archive both structured and unstructured data?

Vaultastic primarily focuses on unstructured data—such as emails, chat messages, SaaS data and files— and supports a comprehensive approach to archiving this information from cloud and on-premise applications and servers. 80% of information in an organization is unstructured data and can be challenging to manage and retrieve if not properly archived. Vaultastic helps organize and secure this information, making it searchable and accessible when needed for business continuity, audits, or legal requirements.

Does Vaultastic support archiving of multi-format data such as PST, EML, and MBOX files?

Yes, Vaultastic can archive historical or legacy data stored in multiple formats, including PST, EML, and MBOX files. This capability enables businesses to easily import data from different platforms, ensuring that all historical records are incorporated into a single, unified archive. Vaultastic’s migration tools help securely import and store these files, making previously fragmented data searchable and compliant with current regulations, policies, and e-discovery needs.

Can I archive data from collaborative tools like Slack or Microsoft Teams?

Vaultastic is committed to supporting data archiving from a variety of collaborative and communication tools, including platforms like Slack, Microsoft Teams, and other messaging or file-sharing applications. As businesses increasingly rely on these collaborative tools, Vaultastic continuously expands its integrations to meet growing demands for comprehensive data preservation. This ensures that chat messages, shared files, and important conversations are retained alongside email data, allowing for a complete communication record within one secure archive.

Can Vaultastic archive data from my CRM, such as Salesforce records and customer emails?

Absolutely. Vaultastic integrates with popular CRM and customer support platforms like Salesforce, ZOHO CRM and Freshdesk to archive key records, emails, and customer communications. This allows organizations to securely store critical customer interactions, transaction histories, and service records, protecting valuable business data while supporting compliance. By archiving CRM and support data, Vaultastic ensures that customer-related information is protected, organized, and easily retrievable, which is essential for supporting audits, legal inquiries, and internal reporting.

What is Email Archiving?

Email archiving is the process of automatically capturing and systematically preserving email communications for long-term retention and easy retrieval. Unlike simple or system level backups, which are typically point in time snapshops and used to restore lost data, an email archive captures a complete, tamper-proof record of every email sent and received by an organization. This archive is stored in a secure, centralized repository, allowing users to search, retrieve, and review historical emails quickly and accurately. Email archiving has become a crucial component of data management for businesses in today’s digital landscape. Not only does it help protect against accidental deletions and provide a safeguard against data loss, but it also supports regulatory compliance, litigation readiness, and internal audits. By organizing and storing emails in a searchable format, email archiving enhances productivity, simplifies data access, and improves an organization’s ability to meet legal, compliance, and e-discovery needs with minimal effort.

How does Email Archiving differ from Email Backup?

Email backup creates a point-in-time copy of emails and is primarily designed for data recovery in the event of accidental deletion, corruption, or infrastructure failure. These backups are usually temporary, often overwritten by newer versions, and focus on restoring lost data to an operational state rather than retaining it for long-term reference. In contrast, email archiving is a systematic, long-term storage solution that automatically captures and preserves a complete, tamper-proof record of all sent and received emails. Archives are stored in a secure, centralized repository, enabling easy, granular search, retrieval, and review for historical, legal, or compliance purposes. With indexing, deduplication, and metadata tagging, archives are optimized for efficient e-discovery and regulatory audits, helping organizations meet legal obligations, ensure data accessibility, and support ongoing information governance. While email backups protect against immediate data loss, email archiving provides a structured, enduring solution for preserving corporate memory, supporting compliance, and enabling rapid data retrieval across years of communication. Both are complementary, but archives offer a broader, more strategic approach to data management.

Why do I need to archive emails?

Archiving emails is essential for businesses today, as it ensures secure, organized, and easily accessible storage of critical communication data over the long term. An effective email archive not only protects against data loss but also provides the following key benefits: Regulatory Compliance: Many industries require organizations to retain electronic communication, including emails, for specific durations and in tamper-proof formats. Email archiving ensures compliance with these data retention mandates, reducing the risk of penalties during audits. Legal Readiness: In the event of legal inquiries or litigation, an email archive enables swift e-discovery, providing accurate records for legal review and to be presented in the court of law as evidence. Archived emails are stored securely, with the full chain of custody and are easily searchable, ensuring that valuable records are readily available to support investigations. Data Security and Integrity: By archiving emails in a centralized, secure environment, organizations safeguard sensitive information from accidental deletion, unauthorized access, and potential tampering. A properly configured archive ensures that only authorized personnel can retrieve and review specific information. Enhanced Productivity: Archived emails are organized in a structured, indexed format, allowing employees to locate past information efficiently. This streamlined access supports business continuity and knowledge-sharing while reducing the time spent on data retrieval. Storage Optimization: Offloading older emails to an archive helps maintain active mailbox storage limits, preventing mailbox bloat and enhancing the performance of email systems. This makes daily operations smoother without compromising access to historical communication. Archiving emails provides organizations with a robust tool for compliance, security, productivity, and cost management, transforming how email data is preserved, accessed, and used over time.

I am already backing up PST files from my endpoints. Why do I need an email archiving tool?

While backing up PST files from endpoints provides a basic level of data protection, it has several limitations compared to a dedicated email archiving solution. PST backups lack the structure, security, and accessibility that an advanced archiving tool can offer. Here’s why investing in an email archiving tool is essential: Real time, automatic archiving: While PST file backups provide a valuable layer of protection, they often fall short in ensuring comprehensive and real-time email archiving. Traditional backup solutions typically operate on a scheduled basis, meaning there's a potential gap between backup cycles where email data could be lost or altered.An email archiving solution, on the other hand, continuously captures and stores email data in real time. This ensures that every email, attachment, and other relevant information is preserved, regardless of changes or deletions made to the original mailbox. This level of granularity and automation eliminates the risk of data loss and enhances compliance efforts. Data Integrity and Security: PST files stored on local devices or shared drives are prone to corruption, accidental deletion, tampering, and unauthorized access. In contrast, an email archiving solution preserves data in a secure, centralized, and tamper-proof environment, ensuring data integrity and protection against security threats. Compliance and Legal Readiness: PST backups are not designed to meet regulatory and legal requirements for data retention, which often mandate secure, immutable storage and rapid retrieval. An email archiving tool supports compliance with industry regulations by retaining all emails in a secure, compliant manner, making data easily accessible for audits and legal discovery. Enhanced Search and Retrieval: Locating specific emails in PST backups can be time-consuming and unreliable, especially as volumes grow. An archiving solution organizes and indexes data, enabling advanced search capabilities and e-discovery tools that allow you to find information quickly and accurately across all archived emails. Storage Efficiency: PST files take up significant storage space on local devices, impacting system performance and increasing management overhead. An archiving solution can offload older emails from endpoints to a scalable cloud repository, optimizing storage resources without compromising access to historical data. Centralized Access and Control: Email archiving solutions offer centralized, role-based access, allowing authorized personnel to access, review, and retrieve data from anywhere, enhancing productivity and collaboration. This control is especially beneficial when managing large volumes of data across multiple locations or users. In essence, while PST backups offer minimal data protection, a dedicated email archiving solution provides comprehensive, long-term value by ensuring data security, compliance, efficiency, and accessibility across the organization.

What is File Archiving?

File archiving involves systematically backing up files in a secure location for long-term preservation and future access. This process helps declutter primary storage, ensures critical information is safely preserved, and provides better organization. Archiving can also include compression, encryption, and backup strategies to enhance security and ease of access.

Supported Data Types

Where are archive files stored?

Vaultastic stores archived files securely in the Vaultastic Open or Deep Store, designed for long-term retention. This ensures safe, reliable access to your files whenever needed.

Vaultastic can mirror your original source drive folder structure for familiar browsing or can zip the content to further optimize storage. You can easily retrieve any archived file via the Vaultastic interface, with options for selective extraction from zip files or directly downloading from the folders.

How does archiving work?

Vaultastic enables you to archive files from platforms like Google Drive and OneDrive for Business. In addition you can also archive files from your file servers over SFTP (Secure File Transfer Protocol).

You can perform a complete backup followed by regular incremental backups. This is managed by configuring file archiving jobs within Vaultastic, ensuring continuous protection and synchronization of your data.

The archives are either stored as ZIPs or mirrored into the same folder structure as the source.

Is Vaultastic an alternative to Commvault file archiving?

Yes, Vaultastic is an excellent cloud-native alternative to Commvault. With its capability to securely archive files from cloud drives and other file storage systems, Vaultastic provides a cost-effective solution for long-term data retention, offering up to 60% cost savings.

Vaultastic ensures data safety, accessibility, and scalability, making it a robust option compared to traditional file archiving systems.

Moreover, the same platform can be used to archive information from different sources such as email and SaaS tools, thereby increasing the utility of the platform.

Is Vaultastic’s file backup service an alternative to the dropbox archive files solution?

Vaultastic’s cloud-based file backup service is a great alternative to Dropbox’s archiving solution. It not only allows complete and incremental backups from cloud drives like Google Drive but also optimizes long-term retention costs, delivering savings of up to 60%. Vaultastic offers powerful search and selective restore capabilities, making it a more comprehensive solution than Dropbox for businesses looking to manage large volumes of files efficiently.

Moreover, the same platform can be used to archive information from different sources such as email and SaaS tools, thereby increasing the utility of the platform.

Is Vaultastic an alternative to Azure file archive?

Vaultastic is a more versatile and accessible alternative to Azure File Archive. While Azure offers basic raw data storage, Vaultastic enhances the experience with tools for complete and incremental backups, advanced search functionality, and granular file restoration. This makes Vaultastic an ideal choice for organizations needing more flexible and user-friendly file management tools.

Moreover, the same platform can be used to archive information from different sources such as email and SaaS tools, thereby increasing the utility of the platform.

What is SaaS data?

SaaS (Software as a Service) data refers to any information generated, stored, or processed within cloud-based software applications that are delivered as a service over the internet. Unlike traditional software installed on physical servers or individual computers, SaaS applications are hosted on cloud infrastructure and accessed through a web interface or app, which enables anytime, anywhere access. SaaS data includes a wide range of information, such as emails, documents, customer records, communications, user interactions, and transactional data, depending on the purpose of the application.

As businesses increasingly rely on SaaS solutions like CRM platforms, project management tools, and collaborative applications, SaaS data becomes essential to daily operations and strategic decision-making. Managing and securing this data is crucial for maintaining business continuity, ensuring compliance, and enabling effective data governance. By preserving SaaS data in an organized, accessible format, organizations can enhance productivity, streamline data retrieval, and safeguard critical information for future use.

What does it mean to archive SaaS data?

Archiving SaaS data involves securely preserving and storing information generated by cloud-based applications (such as emails, documents, customer records, and communications) in a dedicated, long-term storage repository. Unlike regular backups, which focus on short-term recovery, SaaS data archiving creates a permanent, tamper-proof record of data that remains accessible for extended periods. This process ensures that data remains intact, organized, and quickly retrievable for regulatory compliance, legal discovery, historical reference, and business continuity.

Archiving SaaS data provides several critical benefits. It helps organizations meet industry-specific compliance requirements by retaining records securely and enables quick access to historical data in response to audits, legal inquiries, or internal investigations. With indexed and organized storage, SaaS data archives allow for rapid search and retrieval, improving productivity and data transparency. Moreover, archiving offloads less frequently accessed information from active systems, optimizing storage usage and enhancing performance in everyday operations. Ultimately, archiving SaaS data allows businesses to protect valuable information, minimize data-related risks, and build a robust, scalable data management strategy.

Which SaaS tools are supported by Vaultastic?

Vaultastic supports a wide range of popular SaaS tools to help organizations archive and manage essential data securely. Currently, Vaultastic integrates seamlessly with major SaaS applications, including Microsoft 365 and Google Workspace for email and file archiving, as well as ZOHO CRM and Freshdesk for preserving communications, ticketing information and records. Additionally, Vaultastic offers support for Google Forms, SendGrid, and other platforms, enabling comprehensive data capture across diverse communication and collaboration tools.

Vaultastic is continuously expanding its supported SaaS integrations to meet evolving business needs and accommodate growing data diversity. This support allows organizations to centralize data from multiple sources into a single, secure archive, ensuring compliance, easy access, and efficient retrieval for legal, operational, and regulatory needs. Whether for email, file storage, customer records, or messaging platforms, Vaultastic’s SaaS support enhances data governance and improves overall data management across cloud applications.

Why should I archive SaaS data?

Archiving SaaS data is essential for protecting valuable business information, ensuring regulatory compliance, and supporting operational resilience. As organizations increasingly rely on SaaS platforms for critical functions—like email, customer relationship management, ticketing, and file sharing—these platforms generate a wealth of data that must be preserved long-term for legal, operational, and compliance purposes. By archiving SaaS data, businesses create a secure, immutable record that protects against accidental deletion, intentional tampering, or system failures.

Additionally, SaaS data archiving enables quick, centralized access to historical records, allowing organizations to respond swiftly to audit requests, legal discovery needs, or internal investigations. Unlike traditional backups, which may only provide limited, short-term recovery, an archive is purpose-built for organized, permanent storage, making it easy to search and retrieve specific data when needed.

Archiving also helps optimize performance and control storage costs by offloading infrequently accessed information from primary systems. Overall, archiving SaaS data allows organizations to safeguard their data assets, streamline compliance, and improve data governance, creating a more resilient and prepared business environment.

Overview

How Vaultastic Works

Data Protection

Secure Archiving

Cost Optimization

Legal Discovery

Compliance Security

Regulatory Oversight

More...

Compare Plans

Assurance

Continuity

Supervision

Compliance

Transformation

Blogs

Knowledge Center

FAQs

Plans

Resources

FAQ Categories: Supported Data Types

Where are archive files stored?

How does archiving work?

Is Vaultastic an alternative to Commvault file archiving?

Is Vaultastic’s file backup service an alternative to the dropbox archive files solution?

Is Vaultastic an alternative to Azure file archive?

What is SaaS data?

What does it mean to archive SaaS data?

Which SaaS tools are supported by Vaultastic?

Why should I archive SaaS data?

FAQ Categories: Supported Data Types

Where are archive files stored?

How does archiving work?

Is Vaultastic an alternative to Commvault file archiving?

Is Vaultastic’s file backup service an alternative to the dropbox archive files solution?

Is Vaultastic an alternative to Azure file archive?

What is SaaS data?

What does it mean to archive SaaS data?

Which SaaS tools are supported by Vaultastic?

Why should I archive SaaS data?

Search Anything...