Can Vaultastic provide reports on storage usage and user activities?
Yes, Vaultastic includes a set of dashboards that give administrators detailed insights into storage usage, user activities, migration activities and audit trails. These dashboards help organizations monitor costs, optimize resource allocation, and ensure compliance with data retention policies. Administrators can download these insights on demand through the administration console, providing transparency and actionable insights.
Can I retrieve data from the Deep Store on demand, and how long does it take?
Yes, data stored in the Deep Store can be retrieved on demand using Vaultastic’s secure retrieval tools. While the Deep Store is optimized for cost-efficient storage rather than frequent access, retrieval timelines are designed to be practical and efficient.
Data extraction typically takes a few hours (up to 48 hours), depending on the volume and complexity of the request. Once retrieved, the data can be accessed or downloaded using Vaultastic’s web-based console, ensuring seamless access to archived information.
How does Vaultastic handle policy enforcement for data retention and deletion?
Vaultastic allows administrators to define custom retention policies for different categories of data, ensuring compliance with legal and organizational requirements. These policies can specify retention durations, archival rules, and deletion schedules. Once configured, Vaultastic automatically enforces these policies across all stored data, reducing the risk of human error.
Legal hold functionality is also available, allowing specific vaults or datasets to be exempted from deletion or lifecycle policies during investigations or litigation.
How does the Deep Store optimize costs for long-term archival?
The Deep Store employs several cost-optimization strategies to minimize expenses while storing large volumes of data for extended periods. Key features include:
- Low-Cost Storage Tiers: It uses cold storage mechanisms optimized for rarely accessed data, reducing per-GB costs.
- Efficient Data Management: Advanced deduplication and compression techniques ensure optimal utilization of storage resources.
- Seamless Integration: The Deep Store works alongside Vaultastic’s Active and Open Stores, allowing organizations to move aging data into the Deep Store to free up more expensive storage tiers.
These features help organizations save significantly on long-term retention while maintaining compliance and security.
What tools does Vaultastic offer for monitoring and troubleshooting?
Vaultastic provides a suite of monitoring and troubleshooting tools designed for administrators. The administration dashboard displays metrics, including ingestion status, storage utilization, and user activities.
For all jobs executed via the administration panel, Vaultastic provides detailed feedback for any errors encountered to help customers troubleshoot their jobs and resolve them quickly. This feedback is also sent via alerts on email.
Support resources, including documentation and expert assistance, are readily available to ensure smooth operations.
Is the data in the Deep Store secure and compliant with global data protection standards?
Yes, Vaultastic’s Deep Store is built with advanced security measures to ensure data integrity and privacy. Data is encrypted both at rest and in transit using AES-256 encryption standards. The Deep Store’s tamper-proof architecture ensures that archived data remains immutable and unaltered throughout its retention period.
Vaultastic adheres to global and local data protection regulations, including GDPR, HIPAA, and India’s Personal Data Protection laws. Regular security audits, access controls, and activity monitoring further strengthen the platform’s security framework, making the Deep Store a trusted solution for secure long-term archival.
How do I access, search, and extract my archived information on Vaultastic?
Vaultastic provides role-based access to your archived information, allowing flexibility based on your needs. You can enable access for individual users, departments, or auditors, depending on your use case.
The Vaultastic app is a cloud-based web application accessible from anywhere using a browser. Once logged in, you can easily search for the required data and extract it granularly in portable formats, ensuring secure and efficient data retrieval.
What is the difference between the Vaultastic Open Store and the Deep Store?
Both, the Open and Deep Store serve the same purpose, except for the recovery speed. Retrieving data from the Deep Store requires an extra step to first restore the data, which can take up to 48 hours, after which the information is available for recovery/download.
Can I provide access to the data depending on the organizational hierarchy?
Yes, Vaultastic supports role-based access, allowing you to define which vaults are visible to users based on their role within the organization. This enables you to grant access according to the organizational hierarchy, ensuring that users only see the data relevant to them. This feature is also useful for providing selective access to internal and external auditors as needed.
How does Vaultastic ensure compliance with global data protection laws such as GDPR, HIPAA, and DPDPA?
Vaultastic operates under a shared responsibility model with our customers, while helping them comply with the the global data protection laws such as GDPR, HIPAA and DPDPA
Vaultastic is designed to meet the stringent requirements of global data protection laws, including GDPR, HIPAA, and DPDPA. It employs robust security measures such as AES-256 encryption for data at rest and in transit, ensuring sensitive information remains private and secure. Vaultastic supports data minimization principles by offering granular controls over data retention and deletion, enabling compliance with laws like GDPR’s Right to Erasure and HIPAA’s healthcare data safeguards.
The platform provides role-based access control to ensure that only authorized personnel can access specific data, aligning with DPDPA’s data privacy mandates. Furthermore, Vaultastic maintains a detailed audit trail of all activities, providing transparency and accountability for data management.
Regular vulnerability assessments and adherence to global security standards make Vaultastic a reliable partner for organizations operating under stringent data protection regulations.