FAQ Categories: Archival and Backup Platform

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. 

Additionally, Vaultastic enables you to perform regular incremental backups, capturing any changes made between backups. This ensures your critical files are securely archived and always up to date, providing comprehensive data protection.

Yes, Vaultastic can perform comprehensive eDiscovery across emails and files from G Suite user accounts. All emails and files are securely archived in a central repository within Vaultastic. 

The platform provides powerful tools that allow you to search across user accounts, locate specific emails and files, and granularly extract them in portable formats. This granular search and extraction capability makes it easy to retrieve critical information for audits, compliance, or operational purposes.

Yes, you can restore your archived Microsoft 365 data back to Microsoft 365 at any time.

For a single email, simply use the eDiscovery tool to search and select the email you want to restore, then click the “Restore to Inbox” button. Alternatively, you can export the search results as a PST file and import it back into Microsoft 365 via Outlook.

For files archived from OneDrive for Business, Vaultastic provides a search tool to locate the necessary files, along with extraction tools to export the selected files for restoration. This process ensures that your data is easily recoverable when needed.

Leaving mailboxes and Google Drive accounts of former employees active on Google Workspace is a common practice, but it results in unnecessary costs. Also, backing up their data after they leave may be too late.

69% CIOs fear data loss when employees leave – Osterman research

The best approach to protect the data assets of ex-employees is to automatically archive their emails and files to an independent cloud archive like Vaultastic, from the day they joined (and not after they leave). By doing so, you ensure that the data is securely stored in a centralized location, providing better control, redundancy, and long-term protection without the ongoing costs of maintaining inactive accounts. And without the risks of accidental or intentional erasure of the information.

Yes, Vaultastic allows you to archive specific files or folders from OneDrive for Business. You can choose to archive data from individual user accounts and select particular folders based on your needs. 

When setting up the archiving job, you can also define criteria such as the file’s modified or created date, giving you greater control over which data is archived. 

This flexible approach ensures you can tailor your archiving process to meet your specific requirements.

Yes, Vaultastic is an excellent alternative to using Google Vault for retaining former employee data. 

Instead of archiving emails and files from ex-employees’ Google Drive accounts to Google Vault, which incurs archive user license fees, Vaultastic can help you save up to 60% or more in costs.

Beyond the significant cost savings, Vaultastic ensures compliance with regulations by storing data in an independent, secure environment. Additionally, Vaultastic’s centralized console makes it easy to perform eDiscovery across the archives of former employees, enhancing productivity and simplifying data management.

To ensure a comprehensive backup of all OneDrive files, we recommend using Vaultastic for a simple yet effective strategy -start by performing a complete backup of all files from your users’ OneDrive accounts. Following this, set up daily incremental backups to capture any changes or new files added that day. This approach guarantees that your critical information is continuously protected, providing full redundancy and safeguarding against data loss.

Note that the incremental backup ignores files deleted on OneDrive, thus ensuring that the archive has complete content.

While a Google Workspace archive license allows you to store ex-employee data in Google Vault, it can be expensive compared to Vaultastic. Vaultastic offers significant cost optimization, delivering up to 60% savings on long-term data retention. 

Beyond the cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of Google Workspace, which also enhances your compliance posture—something regulators expect. Furthermore, Vaultastic’s centralized console makes it easy to perform eDiscovery across former employees’ archives, improving efficiency and productivity.

Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention. 

Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.

While OneDrive is a cloud service, it is still vulnerable to file tampering, accidental deletions, or intentional erasures. Additionally, when an employee leaves the organization, preserving the corporate data they generated and stored in OneDrive becomes a challenge. 

For organizations, having an independent backup in a separate, secure, and durable storage environment is crucial for business continuity and compliance. Regularly backing up your business-critical data from OneDrive to an independent information archive like Vaultastic ensures that your information is safeguarded against potential risks, providing an additional layer of security and data protection.