FAQ Categories: Google Workspace Backup

Leaving mailboxes and Google Drive accounts of former employees active on Google Workspace is a common practice, but it results in unnecessary costs. Also, backing up their data after they leave may be too late.

69% CIOs fear data loss when employees leave – Osterman research

The best approach to protect the data assets of ex-employees is to automatically archive their emails and files to an independent cloud archive like Vaultastic, from the day they joined (and not after they leave). By doing so, you ensure that the data is securely stored in a centralized location, providing better control, redundancy, and long-term protection without the ongoing costs of maintaining inactive accounts. And without the risks of accidental or intentional erasure of the information.

Yes, Vaultastic is an excellent alternative to using Google Vault for retaining former employee data. 

Instead of archiving emails and files from ex-employees’ Google Drive accounts to Google Vault, which incurs archive user license fees, Vaultastic can help you save up to 60% or more in costs.

Beyond the significant cost savings, Vaultastic ensures compliance with regulations by storing data in an independent, secure environment. Additionally, Vaultastic’s centralized console makes it easy to perform eDiscovery across the archives of former employees, enhancing productivity and simplifying data management.

While a Google Workspace archive license allows you to store ex-employee data in Google Vault, it can be expensive compared to Vaultastic. Vaultastic offers significant cost optimization, delivering up to 60% savings on long-term data retention. 

Beyond the cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of Google Workspace, which also enhances your compliance posture—something regulators expect. Furthermore, Vaultastic’s centralized console makes it easy to perform eDiscovery across former employees’ archives, improving efficiency and productivity.

Yes, absolutely. Vaultastic is a powerful email archiving solution for G Suite that securely stores your critical email data in a perpetual archive on a separate cloud infrastructure. 

Among Google email archiving solutions, Vaultastic stands out for its cost optimization as your storage needs grow, along with its high durability and security. It also offers flexible tools for easy discovery and extraction of emails. 

Beyond the flexibility and cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of GSuite, which also enhances your compliance posture—something regulators expect. By centralizing your G Suite email archive, Vaultastic enables faster data discovery across user mailboxes, significantly improving response times to data requests.

Yes, Vaultastic is one of the best email archiving solutions for G Suite because it offers comprehensive support for the entire data lifecycle. Vaultastic can archive live email data from your Google Workspace users while also centralizing and securing fragmented legacy data. 

As your data evolves over time, Vaultastic provides robust tools and flexible options to manage and protect it throughout its lifecycle, ensuring long-term security, accessibility, and compliance.

If you are using a paid version of Google Workspace, you can enable journaling for selected or all users to ensure that a copy of every email is automatically sent to Vaultastic in real time. 

As emails are archived in Vaultastic, they are securely stored and can be easily searched and recovered using the eDiscovery tool.

 This provides a seamless way to protect and manage your email data while ensuring quick access when needed.

Google Vault is a cloud-based archiving and eDiscovery solution for G Suite customers, designed to help businesses retain, search, and export data from services like Gmail, Google Drive, and Google Chat. It is primarily used for legal compliance, eDiscovery, and data retention purposes.

Vaultastic, on the other hand, is a robust cloud-based data archiving solution and a great alternative to Google Vault. Vaultastic offers key advantages, such as an independent archive (great for compliance), data redundancy, simplified eDiscovery across user accounts, and up to 60% cost optimization. 

While it provides similar archiving capabilities, Vaultastic is not limited to G Suite and can be used with various other platforms, including Office 365 and Zimbra. Additionally, Vaultastic includes features like tamper-proof archiving, email backup, and advanced search tools, making it a comprehensive solution for long-term data protection and compliance.

Vaultastic is a cloud-based data archiving solution designed to securely archive emails, files, and other digital communication data for businesses. When used as a Google Apps or Google Docs archive, Vaultastic integrates seamlessly with your Google Workspace account. It automatically archives all inbound and outbound emails in real time using Google’s journaling capability, ensuring that no email is missed. Additionally, Vaultastic can archive documents, spreadsheets, and other files created or modified in Google drive, securely storing them in the cloud.

The archived data is fully protected and easily searchable through Vaultastic’s web-based console. Vaultastic also offers powerful eDiscovery, legal hold, and advanced search features, helping organizations comply with regulatory and legal requirements. With full-text search and advanced filters, you can quickly locate specific emails or documents within the archive.

In summary, Vaultastic provides a comprehensive and secure archiving solution for both Google Apps and Google Docs, ensuring that your business-critical data is protected, easily accessible, and compliant with industry standards.