Vaultastic’s scalability and flexibility allow you to store and manage large amounts of critical corporate data at highly optimised costs as your data grows.
Why should you preserve the corporate data assets in former employees’ control?
One set of reasons is compliance, Litigation, Knowledge reuse, and support for a smooth Role Transition to successors.
The other is that when employees leave a company (voluntarily or otherwise), it is common for them to take away sensitive and confidential data and delete some critical data.
Either way, long-term corporate data retention can substantially reduce your organization’s risk.
Problems related to protecting corporate data used by former employees
Essentially there are three key concern areas:Ensuring that you safeguard all corporate data assets used and controlled by former employees.
- Ensuring that employees do not carry confidential information when they leave the company.
- Once an employee leaves, access to corporate systems and data is disabled.
- Once an employee leaves, access to corporate systems and data is disabled.
Problems related to data protection
Source: Osterman Research Inc.
Typical challenges with traditional methods of protecting corporate data accessed by former employees
Our conversations with hundreds of decision-makers suggest that:
Unnecessary cost
Leaving mailboxes and drive accounts of ex-employees disabled on the Primary mail/workplace productivity solution is a standard method but an unnecessary cost.
Risky and unwieldy for search and access
And storing raw data locally or on the cloud or endpoints fragments data and can be risky (since it’s not tamper-proof) and unwieldy for search and access.
Limiting and expensive
Using native archiving cloud solutions can be limiting and expensive.
Reactive approach is futile
Proactively preserve corporate data assets from former employees easily and cost-effectively through a unified and automatic cloud archive of emails and files. Centralization ensures control and security.
Optimize up to 60% of costs
Vaultastic, a SaaS, agile data management platform built on the AWS cloud, uses a unique storage tiering architecture combined with deduplication to optimize up to 60% of costs even as your storage grows.
Resilient migration tools
In-built, resilient migration tools supporting various data formats and sources, including Google Drive and OneDrive, can help reduce the challenges of importing large volumes of legacy email and file data from the traditional storage and archive environments on-premises & on the cloud.
Automatic data ingestion
Vaultastic’s automatic data ingestion mechanisms capture active data in real time to ensure 100% capture of all data generated.
Immutable data storage
Vaultatsic’s immutable data storage reduces compliance and regulatory risk with auditable chains of custody to serve as admissible electronic evidence in legal proceedings.
