Yes, you can choose to archive emails for a specific set of users rather than all users. This flexibility allows you to tailor your email archiving strategy to meet your organization’s needs. It also allows you to onboard information in a phased manner starting with critical users or departments. 

The phased approach is great to optimize costs since Vaultastic is billed on a pay-per-use model, ensuring you are billed only when you consume the services or upload fresh data.

Yes, you still need an email archiving solution even if you’re using a backup tool. While a backup tool periodically saves your data and allows for complete mailbox restoration, it is not a substitute for archiving. Any emails received and deleted between two backup jobs is likely to be lost forever.

An information archiving platform continuously captures emails in real time, storing them in an immutable and secure repository. This enhances your data security and compliance posture. 

For complete protection, a cloud-based Amazon Workmail archiving solution like Vaultastic can automatically capture 100% of your emails in real time. This data is kept search-ready for on-demand access whenever needed.Incorporating email archiving for Amazon Workmail as part of your data protection strategy is highly recommended.

Backup tools are typically periodic and designed to restore a system to its last good state after data loss, corruption, or hardware failure. Any email data received and deleted between two backup jobs is likely to be lost forever.

However, enterprise information archiving offers continuous and automatic email data capture, ensuring long-term retention and storage management. 

For complete protection, a cloud-based Amazon Workmail archiving solution like Vaultastic can automatically capture 100% of your emails in real time. This data is securely stored in immutable vaults, providing on-demand access whenever needed.

To prevent email loss in Zimbra, a reliable cloud information archiving solution like Vaultastic, can securely protect 100% of your email data. 

Vaultastic’s robust cloud archiving platform, preserves all emails  independent of any actions taken in the email client. Even if users accidentally or intentionally delete emails, you can rest assured that they are safely stored in the archive and easily retrievable when needed.

Zimbra offers a journaling feature that allows you to send a copy of every sent or received email to a designated target. By enabling this feature, you can archive emails in Vaultastic’s cloud platform, which is designed to securely ingest and store Zimbra emails for regulatory compliance. 

Vaultastic also provides advanced cloud services that enable fast, precise eDiscovery, helping you enhance compliance postures and improve audit readiness.

No, Vaultastic cannot access your CRM communication data. Your data remains private and secure, accessible only to you through the Vaultastic application or API. 

Vaultastic employs a robust security framework with multiple layers of protection to safeguard your critical information. All data is encrypted both at rest and in transit, ensuring that no one but you can access your data.

To automatically archive Salesforce emails into Vaultastic, you can configure Salesforce to send a copy of all emails sent through the CRM tool directly to Vaultastic. This setup ensures that every email is securely archived in real-time, providing a seamless and automated way to preserve your critical business communications.

Integrating the archival solution is straightforward. You can configure Sendgrid to journal emails directly to Vaultastic, ensuring that all notifications are automatically archived in real-time. This seamless integration allows for secure, automated email archiving without the need for complex setup.

Yes, since the archive is independent of your Sendgrid service, you will need to pay the archival vendor, such as Vaultastic. 

Vaultastic is designed to optimize the costs of your ever-growing storage needs. It delivers up to 60% cost savings through methods like data deduplication, compression, storage tiering, and other efficiency measures, ensuring that you can securely archive your data while keeping costs manageable.

Yes, Vaultastic’s Sendgrid backup solution is fully automated. Once configured, Sendgrid automatically sends a copy of all notifications to the Vaultastic platform in real-time, where they are securely preserved. This ensures seamless, hands-free archiving of your notifications without any manual intervention, providing continuous protection for your data.

To comply with industry regulations and local laws, it’s essential to preserve all email transactions in specific ways, such as ensuring they are stored in your country (data residency), fully encrypted, and easily discoverable. 

Vaultastic is designed to deliver a compliance-ready email archiving solution for SendGrid. It ensures that your email transactions are securely archived, encrypted end-to-end, and easily retrievable, helping you meet regulatory requirements and maintain business continuity.

Sendgrid is a notification sending service that does not offer built-in email archiving capabilities. Since preserving notifications is essential for maintaining records, compliance, legal readiness and business continuity, it’s crucial to use an independent archiving solution like Vaultastic. 

Vaultastic provides a reliable and proven solution for archiving emails sent via SendGrid, ensuring your notifications are securely stored and easily retrievable when needed.

Deploying Vaultastic for Exchange Email archiving is straightforward. The primary requirement is to configure journaling on your Microsoft Exchange server. Once journaling is set up, Vaultastic will automatically archive a copy of all sent and received emails, providing secure, long-term storage and easy access to your data.

Google Docs stores all created files—such as spreadsheets, documents, and presentations—on the user’s Google Drive. To achieve a complete Google Docs archive, the best approach is to ensure a full backup of the user’s Google Drive data. 

Vaultastic’s cloud-based information archiving service provides an ideal solution for this, offering a secure and comprehensive backup of all Google Docs files. This reduces the risk of accidental or intentional file deletion, ensuring long-term data protection and accessibility.

While transferring files from Google Drive to an external hard drive might seem like a simple backup solution, it introduces risks such as data loss, corruption, fragmentation, and tampering. 

A more secure and durable alternative is to use Vaultastic’s cloud-based information archiving solution. Vaultastic ensures that your critical files are securely backed up in the AWS cloud environment, reducing the risks associated with accidental or intentional deletion. It also complies with industry regulatory standards, providing long-term, reliable storage to protect your data and give you peace of mind.

Yes, you can easily migrate your legacy email data in PST formats. You can choose to import this legacy data into the Vaultastic Active Store for instant ediscovery or import this into the Vaultastic Open or Deep Store for long-term retention at optimized costs. 

Once imported, the email data becomes fully searchable and readily accessible, streamlining your data management and retrieval processes.

Yes, you can choose to archive emails for only a selected set of users by configuring journaling in Google Workspace. This allows you to tailor your email archiving strategy to critical users, ensuring that only the necessary data is securely archived while optimizing storage and compliance requirements.

Yes, configuring Vaultastic for mail domains hosted on cloud services like Google Workspace ensures that a physical copy of every email sent and received is securely archived to Vaultastic on the AWS cloud. 

This multi-cloud strategy reduces the risk of vendor lock-in by allowing you to maintain control of your most critical data in an independent infrastructure. Additionally, Vaultastic optimizes information archiving costs by up to 60% using multiple strategies such as de-duplication, compression, automation and storage tiering.

No, there is no need to deploy any additional software or database on your Google Workspace setup to enable email archiving. 

You simply use Google Workspace’s journaling feature, which automatically sends a copy of every email sent and received by selected users to Vaultastic. This seamless integration ensures your email data is securely archived without any complex setup.

A common question is whether you should back up your Google Drive? 

While Google Drive is reliable, your files remain vulnerable to accidental or intentional deletion by users. This poses a significant risk of data loss, making it essential to regularly back up your Google Drive to an independent location. 

While backing up Google Drive locally to an on-premise system is a popular option, it comes with its own risks and costs, such as hardware failures and limited scalability. Instead, we recommend using Vaultastic, an independent cloud-based elastic information archive that securely ingests your Google Drive data both completely and incrementally, ensuring your critical files are protected and always accessible.This architecture delivers the multi-cloud advantage to your organization. The information archived to Vaultastic is safe, secure and highly available.

A popular question – should you backup google drive?

Another one – Is google drive backed up?

While Google Drive is reliable, your files remain vulnerable to accidental or intentional deletion by users. This poses a significant risk of data loss, making it essential to regularly back up your Google Drive to an independent cloud information archiving solution. 

While backing up Google Drive locally to an on-premise system is a popular option, it comes with its own risks and costs, such as hardware failures and limited scalability. Instead, we recommend using Vaultastic, a cloud-based elastic archive that securely ingests your Google Drive data both completely and incrementally, ensuring your critical files are protected and always accessible.

While it’s common to back up Google Drive files to a hard drive or PC, these methods may not be the safest or most secure for managing your data. External drives are vulnerable to damage, theft, or failure. 

A more secure alternative is using an cloud backup solution like Vaultastic. Vaultastic ensures that your business-critical Google Drive files are securely archived in an independent cloud infrastructure, providing durable protection and safeguarding your data against loss, corruption, or tampering.

Vaultastic provides an independent, cloud-based solution for backing up your Google Drive files securely and efficiently. Start by performing complete backups of selected Google Drive accounts, followed by regular incremental backups to capture any changes or new files. 

This ensures that you never lose important data and always have a secure backup in place. If you’re still wondering how to back up your Google Drive, Vaultastic’s powerful file archiving capabilities offer a reliable and seamless solution.

Vaultastic offers a secure and reliable solution for backing up your Google Drive data. With automated tools for complete and incremental backups, Vaultastic ensures that your files and documents are efficiently archived and safely stored. 

This process not only safeguards your data but also increases productivity by making the backup process seamless and hands-free. With Vaultastic, you can be confident that your Google Drive data is protected and always accessible when needed.

A common question is, “How can I back up my data from my Google account?” Since emails and files make up the bulk of your business-critical unstructured data, ensuring a secure backup of this information is key to protecting your Google account. 

Vaultastic provides an independent, automatic, and secure archive for all your emails and files from Google Workspace. This information archive safeguards your data from risks like deletion or tampering, giving you peace of mind that your important information is always protected. Powerful ediscovery tools work on the centralized information repository to make data easily accessible.

While backing up Google Drive files to an external hard drive or local drive is a common method, it may not be the safest or most secure option for managing your Google Drive backup. External drives are prone to risks such as hardware failure, data corruption, theft, and accidental damage. 

A cloud backup solution, like Vaultastic, offers a more secure and durable alternative. By storing your business-critical Google Drive files in an independent cloud infrastructure, Vaultastic ensures long-term data protection and accessibility, safeguarding your important files against loss or damage.

If you are using the paid version of Google Workspace, you can easily back up Gmail emails for all your users by enabling journaling. This feature allows you to send a real-time copy of every email—both inbound and outbound—to Vaultastic for archiving. 

Once archived, these emails are securely stored and can be easily searched and recovered using Vaultastic’s powerful eDiscovery tool. This approach ensures that all user emails are protected, accessible, and can be retrieved whenever needed.

Vaultastic supports the import and archiving of legacy data stored in PST, EML, and MBOX formats. For many organizations, historical data is scattered (fragmented) across various file formats and storage media, making centralized management challenging. 

Vaultastic’s advanced migration tools securely import legacy files and organize them within its searchable archive, providing unified access to historical data. Once ingested, this data is stored in a compliant, tamper-proof format, ensuring it remains readily accessible and discoverable for audits, legal inquiries, and internal investigations.

Yes, Vaultastic can capture and archive transactional email data generated by automated systems and notification tools like SendGrid, ClrStream, and more.. Many organizations rely on notification services to deliver critical alerts, reports, and updates, all of which can carry valuable business information. 

By archiving this transactional data, Vaultastic ensures a reliable record of key system interactions, allowing organizations to securely retain information from automated processes, meet regulatory requirements, and maintain data integrity for operational audits or legal reviews.

Vaultastic is purpose-built to handle unstructured data types, including chat messages, system notifications, and email attachments. Unstructured data often lacks a predefined structure, making it challenging to organize and retrieve. Vaultastic indexes and organizes this data upon archiving, allowing it to be searched, retrieved, and reviewed easily. By archiving unstructured data alongside traditional records, Vaultastic ensures that all forms of communication—regardless of format—are securely retained and accessible, meeting regulatory needs and supporting business continuity.

Yes, Vaultastic supports archiving files from popular cloud storage services like Google Drive and Microsoft OneDrive. By capturing essential documents, spreadsheets, presentations, and other files, Vaultastic enables businesses to securely preserve valuable records that go beyond email communication. 

This archiving capability helps organizations maintain data durability, simplify data management, and ensure compliance with data retention policies. Storing cloud files in Vaultastic’s archive ensures they remain easily accessible, even as active storage needs change, allowing for optimized storage use and long-term data protection.

Absolutely. Vaultastic integrates with CRM platforms like ZOHO and Salesforce to archive essential customer communications and CRM records. By capturing accounts and deals along with the emails, attachments, and interaction history, Vaultastic helps organizations preserve valuable customer data, which is often crucial for ongoing business relationships, customer support, and compliance.

Archiving CRM data in Vaultastic allows for centralized access and retrieval, improving customer management and ensuring that important information is available when needed for audits, legal requirements, or strategic analysis.

Yes, Vaultastic supports archiving chat conversation data from Microsoft Teams. This platform generates vast amounts of valuable communication data, from peer to peer and group chat messages and shared files to call recordings. 

Vaultastic captures this data to create a secure, permanent record that is easily accessible for audits, e-discovery, and compliance. As collaborative tools like Microsoft Teams become more integrated into business workflows, Vaultastic’s support ensures that no critical interaction is lost, allowing you to retain a comprehensive record of all organizational communication.

Vaultastic is designed to seamlessly integrate with a wide range of popular email platforms, making it easy for organizations to archive and manage email data. Supported platforms include Microsoft 365, Google Workspace (formerly G Suite), Zimbra, Exchange, and other standard IMAP/SMTP-based services. 

By working across multiple email systems, Vaultastic provides flexibility and ensures that your organization’s email communications, even from multiple sources, are securely stored in a centralized, searchable repository.

This flexibility of Vaultastic enables businesses to streamline their data retention practices, support compliance needs, and enhance e-discovery efficiency.

Vaultastic is a cloud-based data archiving solution designed to securely archive emails, files, and other digital communication data for businesses. When used as a Google Apps or Google Docs archive, Vaultastic integrates seamlessly with your Google Workspace account. It automatically archives all inbound and outbound emails in real time using Google’s journaling capability, ensuring that no email is missed. Additionally, Vaultastic can archive documents, spreadsheets, and other files created or modified in Google drive, securely storing them in the cloud.

The archived data is fully protected and easily searchable through Vaultastic’s web-based console. Vaultastic also offers powerful eDiscovery, legal hold, and advanced search features, helping organizations comply with regulatory and legal requirements. With full-text search and advanced filters, you can quickly locate specific emails or documents within the archive.

In summary, Vaultastic provides a comprehensive and secure archiving solution for both Google Apps and Google Docs, ensuring that your business-critical data is protected, easily accessible, and compliant with industry standards.

Google Vault is a cloud-based archiving and eDiscovery solution for G Suite customers, designed to help businesses retain, search, and export data from services like Gmail, Google Drive, and Google Chat. It is primarily used for legal compliance, eDiscovery, and data retention purposes.

Vaultastic, on the other hand, is a robust cloud-based data archiving solution and a great alternative to Google Vault. Vaultastic offers key advantages, such as an independent archive (great for compliance), data redundancy, simplified eDiscovery across user accounts, and up to 60% cost optimization. 

While it provides similar archiving capabilities, Vaultastic is not limited to G Suite and can be used with various other platforms, including Office 365 and Zimbra. Additionally, Vaultastic includes features like tamper-proof archiving, email backup, and advanced search tools, making it a comprehensive solution for long-term data protection and compliance.

If you are using a paid version of Google Workspace, you can enable journaling for selected or all users to ensure that a copy of every email is automatically sent to Vaultastic in real time. 

As emails are archived in Vaultastic, they are securely stored and can be easily searched and recovered using the eDiscovery tool.

 This provides a seamless way to protect and manage your email data while ensuring quick access when needed.

Yes, Vaultastic is one of the best email archiving solutions for G Suite because it offers comprehensive support for the entire data lifecycle. Vaultastic can archive live email data from your Google Workspace users while also centralizing and securing fragmented legacy data. 

As your data evolves over time, Vaultastic provides robust tools and flexible options to manage and protect it throughout its lifecycle, ensuring long-term security, accessibility, and compliance.

Yes, absolutely. Vaultastic is a powerful email archiving solution for G Suite that securely stores your critical email data in a perpetual archive on a separate cloud infrastructure. 

Among Google email archiving solutions, Vaultastic stands out for its cost optimization as your storage needs grow, along with its high durability and security. It also offers flexible tools for easy discovery and extraction of emails. 

Beyond the flexibility and cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of GSuite, which also enhances your compliance posture—something regulators expect. By centralizing your G Suite email archive, Vaultastic enables faster data discovery across user mailboxes, significantly improving response times to data requests.

While a Google Workspace archive license allows you to store ex-employee data in Google Vault, it can be expensive compared to Vaultastic. Vaultastic offers significant cost optimization, delivering up to 60% savings on long-term data retention. 

Beyond the cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of Google Workspace, which also enhances your compliance posture—something regulators expect. Furthermore, Vaultastic’s centralized console makes it easy to perform eDiscovery across former employees’ archives, improving efficiency and productivity.

Yes, Vaultastic is an excellent alternative to using Google Vault for retaining former employee data. 

Instead of archiving emails and files from ex-employees’ Google Drive accounts to Google Vault, which incurs archive user license fees, Vaultastic can help you save up to 60% or more in costs.

Beyond the significant cost savings, Vaultastic ensures compliance with regulations by storing data in an independent, secure environment. Additionally, Vaultastic’s centralized console makes it easy to perform eDiscovery across the archives of former employees, enhancing productivity and simplifying data management.

Leaving mailboxes and Google Drive accounts of former employees active on Google Workspace is a common practice, but it results in unnecessary costs. Also, backing up their data after they leave may be too late.

69% CIOs fear data loss when employees leave – Osterman research

The best approach to protect the data assets of ex-employees is to automatically archive their emails and files to an independent cloud archive like Vaultastic, from the day they joined (and not after they leave). By doing so, you ensure that the data is securely stored in a centralized location, providing better control, redundancy, and long-term protection without the ongoing costs of maintaining inactive accounts. And without the risks of accidental or intentional erasure of the information.

Yes, Vaultastic can perform comprehensive eDiscovery across emails and files from G Suite user accounts. All emails and files are securely archived in a central repository within Vaultastic. 

The platform provides powerful tools that allow you to search across user accounts, locate specific emails and files, and granularly extract them in portable formats. This granular search and extraction capability makes it easy to retrieve critical information for audits, compliance, or operational purposes.

Archiving emails and files from Gmail and Google Drive is made more secure and flexible by using an external solution like Vaultastic.

By configuring journaling in Google Workspace, a copy of every email—both inbound and outbound—is automatically backed up in real time to Vaultastic. Additionally, files from Google Drive can be periodically synced to Vaultastic for secure storage. This approach provides added redundancy and ensures that your important data is safely archived in a separate infrastructure, giving you greater control, security, and accessibility.

Separate email archiving for Google Workspace involves configuring journaling within Google Workspace to automatically send a copy of every inbound and outbound email to an independent cloud archive, such as Vaultastic. 

Once archived, the emails are stored in a central repository in a search-ready format, allowing organizations to easily retrieve and review emails whenever needed. Having a separate email archive, independent of the Google Workspace infrastructure, is essential for meeting regulatory and operational requirements. It adds an extra layer of protection and agility, ensuring your organization’s data is secure and accessible at all times.

If you are doing this to keep a copy of all your files on Google Drive, consider a more secure and durable option like Vaultastic.

Backing up google drive to an external hard drive increases data loss, corruption, fragmentation, and tampering risks, making the solution very risky.

Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.

Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.

The best way to archive files in Google Drive is via a periodic, regular sync of the files generated, stored, and modified. Vaultastic can sync Google Drive archive files using a complete sync for the first time and then an incremental sync regularly to capture the changes. 

Learn more here.

Yes, Vaultastic offers a reliable way to back up Microsoft Teams chat data. As Teams becomes a crucial communication platform within organizations, it generates vast amounts of valuable interaction data, from messages and files to collaborative discussions. 

Vaultastic integrates with Microsoft Teams to capture and archive one-to-one and group chat data securely, ensuring a comprehensive and accessible record of communications for compliance, audits, and business continuity.

With Vaultastic, your Teams chat data is stored in a tamper-proof, centralized archive, enabling efficient search and retrieval whenever needed. This backup solution not only preserves chat history but also enhances data governance, helping organizations protect sensitive information, support e-discovery, and meet regulatory requirements. 

By archiving Teams chat data with Vaultastic, you gain peace of mind that essential communication records are safe, durable, and accessible over the long term.

Google Drive and Microsoft OneDrive are vital platforms for storing critical business data, making it essential to archive and back up this information to ensure its safekeeping and accessibility. 

The best way to archive files from both platforms is by using the Vaultastic Open or Deep Store. Vaultastic supports full and incremental synchronization of files from Google Drive and OneDrive, offering robust tools for searching and selectively retrieving archived data. 

With multiple layers of security, Vaultastic ensures the protection, high durability, and easy accessibility of your data. Additionally, Vaultastic adheres to strict regulatory guidelines, enhancing your compliance and legal standing concerning data retention and access.

Using Vaultastic to archive your Microsoft 365 data offers several key benefits. 

First, Vaultastic provides comprehensive archiving, allowing you to securely archive critical data such as emails, files from OneDrive and Microsoft Teams Chat conversations (one to one and group chats). 

It also supports compliance with industry regulations like GDPR, DPDPA, RBI, SEBI and IRDAI, ensuring that you retain data for the required periods. 

Vaultastic’s powerful eDiscovery tools make it easy to search and retrieve archived data whenever needed. 

Additionally, Vaultastic helps manage risks by securely archiving data in a cloud location, reducing the chances of data loss or corruption. 

Lastly, Vaultastic offers cost optimization by archiving inactive data to lower-cost storage tiers, helping you reduce Microsoft 365 storage expenses.

To quickly meet your regulator’s requirements for a OneDrive backup and disaster recovery plan, we recommend integrating Vaultastic as an add-on to OneDrive for Business. This seamless integration allows you to perform regular backups of your OneDrive data and store it on Vaultastic’s cloud with 11 9’s durability, supported by an in-built disaster recovery site. 

Vaultastic is a simple yet powerful tool designed to support both the backup and recovery of OneDrive data. Its centralized administration console makes it easy to manage your OneDrive backup and retention strategy efficiently, ensuring compliance and robust data protection.

While traditional methods, such as backing up OneDrive files to an external hard drive or local drive, have been popular, they may not be the safest or most secure options for managing a OneDrive backup. 

These methods are prone to hardware failure, theft, or data loss. A cloud backup solution, like the one offered by Vaultastic, provides a far more secure and durable way to preserve your business-critical OneDrive data. 

By storing your files in an independent cloud environment, Vaultastic ensures long-term protection, accessibility, and security, making it a more reliable choice for safeguarding your data.

To meet regulatory guidelines for data security, it’s essential to maintain a physically separate, secure, and durable copy of all critical data. 

A solid backup and recovery strategy for OneDrive focuses on archiving files to independent cloud storage, ensuring your data is protected outside the primary platform. 

This approach not only helps safeguard your information but also ensures compliance with legal and regulatory requirements. Therefore, OneDrive backup and compliance are closely connected.

Yes, Vaultastic provides a highly secure file archiving solution for backing up OneDrive files. It is built on a robust data protection platform that offers multi-layered, durable protection for your OneDrive data. 

Vaultastic supports both complete and incremental backups using automated tools, and it operates on a separate cloud infrastructure, independent from Microsoft, ensuring an additional layer of security. 

Vaultastic stands out among file archiving solutions for its speed, ease of use, and cost-effective storage optimization, making it an ideal choice for safeguarding your OneDrive files.

While OneDrive is a cloud service, it is still vulnerable to file tampering, accidental deletions, or intentional erasures. Additionally, when an employee leaves the organization, preserving the corporate data they generated and stored in OneDrive becomes a challenge. 

For organizations, having an independent backup in a separate, secure, and durable storage environment is crucial for business continuity and compliance. Regularly backing up your business-critical data from OneDrive to an independent information archive like Vaultastic ensures that your information is safeguarded against potential risks, providing an additional layer of security and data protection.

To ensure a comprehensive backup of all OneDrive files, we recommend using Vaultastic for a simple yet effective strategy -start by performing a complete backup of all files from your users’ OneDrive accounts. Following this, set up daily incremental backups to capture any changes or new files added that day. This approach guarantees that your critical information is continuously protected, providing full redundancy and safeguarding against data loss.

Note that the incremental backup ignores files deleted on OneDrive, thus ensuring that the archive has complete content.

Yes, Vaultastic allows you to archive specific files or folders from OneDrive for Business. You can choose to archive data from individual user accounts and select particular folders based on your needs. 

When setting up the archiving job, you can also define criteria such as the file’s modified or created date, giving you greater control over which data is archived. 

This flexible approach ensures you can tailor your archiving process to meet your specific requirements.

Yes, you can restore your archived Microsoft 365 data back to Microsoft 365 at any time.

For a single email, simply use the eDiscovery tool to search and select the email you want to restore, then click the “Restore to Inbox” button. Alternatively, you can export the search results as a PST file and import it back into Microsoft 365 via Outlook.

For files archived from OneDrive for Business, Vaultastic provides a search tool to locate the necessary files, along with extraction tools to export the selected files for restoration. This process ensures that your data is easily recoverable when needed.

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. 

Additionally, Vaultastic enables you to perform regular incremental backups, capturing any changes made between backups. This ensures your critical files are securely archived and always up to date, providing comprehensive data protection.

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. 

Additionally, Vaultastic enables you to perform regular incremental backups, capturing any changes made between backups. This ensures your critical files are securely archived and always up to date, providing comprehensive data protection.

The most effective way to back up your OneDrive data is by setting up regular syncs for all generated, stored, and modified files. Vaultastic simplifies this process by performing a complete sync of your OneDrive files initially, followed by regular incremental syncs to capture any changes. This ensures your data is continuously backed up, securely stored, and always accessible when needed.

Backing up your OneDrive files to an external hard drive may seem like a simple solution, but it comes with significant risks. While it may provide local access to your data, it increases the chances of data loss, corruption, and tampering, especially in the event of hardware failure, theft, or accidental damage. This makes it an insecure and less reliable option for long-term storage.

A safer, more secure, and scalable alternative is using Vaultastic’s cloud-based data archiving solution. Vaultastic ensures your OneDrive files are securely backed up in a highly durable and tamper-proof cloud environment, minimizing the risks associated with accidental or intentional deletion. It also complies with industry regulatory standards, providing peace of mind and superior data protection for your critical files.

Yes, Vaultastic allows you to archive your existing Microsoft 365 data, including emails currently stored in mailboxes, offline PST files, and files from OneDrive. You can choose to archive all of your data or focus on specific types, such as emails or files. 

Additionally, Vaultastic offers flexible retention policies, enabling you to automatically delete older data after a specified period, ensuring efficient long-term data management and compliance.

No, you don’t need to install any software, agent or database on your Microsoft 365 setup or any end points to enable archiving. 

Vaultastic integrates seamlessly with Microsoft 365 using built-in journaling and secure APIs, allowing you to archive emails, files and chat conversations without the need for additional software installation or complex configurations.

Yes, you can choose to archive emails for a specific set of users in Microsoft 365. By configuring the journaling settings, you can selectively send copies of emails from designated users to Vaultastic for archiving. 

This allows you to tailor your archiving strategy to start protecting data of critical users and gradually expand the scope to include the remaining users at your pace.

Yes, the integration between Vaultastic and Microsoft 365 is highly secure. Vaultastic employs multiple layers of security to protect your data, including robust encryption, strict access controls, and comprehensive auditing. The transfer of data between M365 and Vaultastic is fully encrypted end-to-end, ensuring that your emails, files, and other sensitive information are protected at every stage. This security framework provides peace of mind while maintaining the integrity and confidentiality of your data.

No, the integration between Vaultastic and Microsoft 365 does not interfere with your existing workflow. Vaultastic operates in the background, securely archiving your emails, files, and other data without disrupting how you use Microsoft 365. In fact, we don’t need to install any software or agent on M365 or any end points.

You can continue to work within M365 as usual, while Vaultastic ensures your data is protected and archived for long-term retention and compliance, all without any noticeable impact on your day-to-day activities.

Vaultastic integrates with Microsoft 365 through a combination of journaling and secure API connections, allowing seamless data archiving without disrupting your workflow. The integration begins with setting up a Vaultastic account and connecting your Microsoft 365 tenant to Vaultastic. This connection is established using secure APIs, ensuring that the flow of data between the two platforms is encrypted and protected.

Once the integration is in place, Vaultastic utilizes Microsoft 365’s journaling feature to automatically archive emails. Journaling works by sending a copy of every email sent and received by selected users in real-time to Vaultastic. This ensures that all email communication is safely preserved and archived independently of the Microsoft 365 infrastructure, providing an additional layer of data protection and compliance.

In addition to archiving real-time email traffic, Vaultastic can also import legacy data from user mailboxes, files from OneDrive and chat conversations from Microsoft Teams. Using secure APIs provided by Microsoft 365, Vaultastic fetches and archives older emails, files and chats, ensuring comprehensive coverage of both historical and current data. This dual approach guarantees that no critical information is missed, making Vaultastic a powerful solution for long-term data retention, regulatory compliance, and eDiscovery.

With its ability to integrate smoothly with Microsoft 365 and archive emails, files, and chat data, Vaultastic provides an all-encompassing archiving solution for businesses looking to enhance data security, improve compliance, and safeguard critical business information across multiple communication channels.

Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention. 

Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.

While Microsoft 365 may offer sufficient storage in active mailboxes and OneDrive, this alone may not fully protect your critical data from accidental or intentional deletion, theft, or corruption. 

Microsoft 365 includes features like Exchange Online archiving, legal hold, and retention of deleted items, which can extend inbox size and offer some level of protection. However, these features may not provide a complete, up-to-date copy of all your data or offer the advanced search, discovery, and compliance capabilities that a separate data archiving solution can.

For organizations with specific regulatory or legal data retention requirements, or those needing more granular control and comprehensive eDiscovery for historical data, a dedicated data archiving solution for Microsoft 365 can significantly enhance protection and compliance.

Using a separate archive solution for Microsoft Office 365 emails and OneDrive data adds an extra layer of protection while helping you optimize data retention costs. Specifically:

• Storing critical data in an independent archive like Vaultastic allows you to move former employee data out of active subscriptions, reducing licensing costs. 
• Regulations, legal requirements, and IT best practices recommend keeping backups separate from the original data source to ensure security and compliance.
• While Office 365 offers large mailboxes, they do not protect against accidental or intentional deletions, and features like Exchange Online Archive only extend inbox storage—they don’t create a full backup. 
• Enabling legal hold captures deleted emails in the “legal hold” space but cannot recover data already lost. Hence this is not really a backup or an archive.
• Adopting a multi-cloud strategy with a separate archive also mitigates the risk of vendor lock-in, giving you control over your most valuable data in a secure, independent environment.

Yes, Vaultastic offers a reliable way to back up Microsoft Teams chat data. As Teams becomes a crucial communication platform within organizations, it generates vast amounts of valuable interaction data, from messages and files to collaborative discussions. 

Vaultastic integrates with Microsoft Teams to capture and archive one-to-one and group chat data securely, ensuring a comprehensive and accessible record of communications for compliance, audits, and business continuity.

With Vaultastic, your Teams chat data is stored in a tamper-proof, centralized archive, enabling efficient search and retrieval whenever needed. This backup solution not only preserves chat history but also enhances data governance, helping organizations protect sensitive information, support e-discovery, and meet regulatory requirements. 

By archiving Teams chat data with Vaultastic, you gain peace of mind that essential communication records are safe, durable, and accessible over the long term.

Using Vaultastic to archive your Microsoft 365 data offers several key benefits. 

First, Vaultastic provides comprehensive archiving, allowing you to securely archive critical data such as emails, files from OneDrive and Microsoft Teams Chat conversations (one to one and group chats). 

It also supports compliance with industry regulations like GDPR, DPDPA, RBI, SEBI and IRDAI, ensuring that you retain data for the required periods. 

Vaultastic’s powerful eDiscovery tools make it easy to search and retrieve archived data whenever needed. 

Additionally, Vaultastic helps manage risks by securely archiving data in a cloud location, reducing the chances of data loss or corruption. 

Lastly, Vaultastic offers cost optimization by archiving inactive data to lower-cost storage tiers, helping you reduce Microsoft 365 storage expenses.

To quickly meet your regulator’s requirements for a OneDrive backup and disaster recovery plan, we recommend integrating Vaultastic as an add-on to OneDrive for Business. This seamless integration allows you to perform regular backups of your OneDrive data and store it on Vaultastic’s cloud with 11 9’s durability, supported by an in-built disaster recovery site. 

Vaultastic is a simple yet powerful tool designed to support both the backup and recovery of OneDrive data. Its centralized administration console makes it easy to manage your OneDrive backup and retention strategy efficiently, ensuring compliance and robust data protection.

While traditional methods, such as backing up OneDrive files to an external hard drive or local drive, have been popular, they may not be the safest or most secure options for managing a OneDrive backup. 

These methods are prone to hardware failure, theft, or data loss. A cloud backup solution, like the one offered by Vaultastic, provides a far more secure and durable way to preserve your business-critical OneDrive data. 

By storing your files in an independent cloud environment, Vaultastic ensures long-term protection, accessibility, and security, making it a more reliable choice for safeguarding your data.

To meet regulatory guidelines for data security, it’s essential to maintain a physically separate, secure, and durable copy of all critical data. 

A solid backup and recovery strategy for OneDrive focuses on archiving files to independent cloud storage, ensuring your data is protected outside the primary platform. 

This approach not only helps safeguard your information but also ensures compliance with legal and regulatory requirements. Therefore, OneDrive backup and compliance are closely connected.

Yes, Vaultastic provides a highly secure file archiving solution for backing up OneDrive files. It is built on a robust data protection platform that offers multi-layered, durable protection for your OneDrive data. 

Vaultastic supports both complete and incremental backups using automated tools, and it operates on a separate cloud infrastructure, independent from Microsoft, ensuring an additional layer of security. 

Vaultastic stands out among file archiving solutions for its speed, ease of use, and cost-effective storage optimization, making it an ideal choice for safeguarding your OneDrive files.

While OneDrive is a cloud service, it is still vulnerable to file tampering, accidental deletions, or intentional erasures. Additionally, when an employee leaves the organization, preserving the corporate data they generated and stored in OneDrive becomes a challenge. 

For organizations, having an independent backup in a separate, secure, and durable storage environment is crucial for business continuity and compliance. Regularly backing up your business-critical data from OneDrive to an independent information archive like Vaultastic ensures that your information is safeguarded against potential risks, providing an additional layer of security and data protection.

To ensure a comprehensive backup of all OneDrive files, we recommend using Vaultastic for a simple yet effective strategy -start by performing a complete backup of all files from your users’ OneDrive accounts. Following this, set up daily incremental backups to capture any changes or new files added that day. This approach guarantees that your critical information is continuously protected, providing full redundancy and safeguarding against data loss.

Note that the incremental backup ignores files deleted on OneDrive, thus ensuring that the archive has complete content.

Yes, Vaultastic allows you to archive specific files or folders from OneDrive for Business. You can choose to archive data from individual user accounts and select particular folders based on your needs. 

When setting up the archiving job, you can also define criteria such as the file’s modified or created date, giving you greater control over which data is archived. 

This flexible approach ensures you can tailor your archiving process to meet your specific requirements.

Yes, you can restore your archived Microsoft 365 data back to Microsoft 365 at any time.

For a single email, simply use the eDiscovery tool to search and select the email you want to restore, then click the “Restore to Inbox” button. Alternatively, you can export the search results as a PST file and import it back into Microsoft 365 via Outlook.

For files archived from OneDrive for Business, Vaultastic provides a search tool to locate the necessary files, along with extraction tools to export the selected files for restoration. This process ensures that your data is easily recoverable when needed.

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. 

Additionally, Vaultastic enables you to perform regular incremental backups, capturing any changes made between backups. This ensures your critical files are securely archived and always up to date, providing comprehensive data protection.

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. 

Additionally, Vaultastic enables you to perform regular incremental backups, capturing any changes made between backups. This ensures your critical files are securely archived and always up to date, providing comprehensive data protection.

The most effective way to back up your OneDrive data is by setting up regular syncs for all generated, stored, and modified files. Vaultastic simplifies this process by performing a complete sync of your OneDrive files initially, followed by regular incremental syncs to capture any changes. This ensures your data is continuously backed up, securely stored, and always accessible when needed.

Backing up your OneDrive files to an external hard drive may seem like a simple solution, but it comes with significant risks. While it may provide local access to your data, it increases the chances of data loss, corruption, and tampering, especially in the event of hardware failure, theft, or accidental damage. This makes it an insecure and less reliable option for long-term storage.

A safer, more secure, and scalable alternative is using Vaultastic’s cloud-based data archiving solution. Vaultastic ensures your OneDrive files are securely backed up in a highly durable and tamper-proof cloud environment, minimizing the risks associated with accidental or intentional deletion. It also complies with industry regulatory standards, providing peace of mind and superior data protection for your critical files.

Yes, Vaultastic allows you to archive your existing Microsoft 365 data, including emails currently stored in mailboxes, offline PST files, and files from OneDrive. You can choose to archive all of your data or focus on specific types, such as emails or files. 

Additionally, Vaultastic offers flexible retention policies, enabling you to automatically delete older data after a specified period, ensuring efficient long-term data management and compliance.

No, you don’t need to install any software, agent or database on your Microsoft 365 setup or any end points to enable archiving. 

Vaultastic integrates seamlessly with Microsoft 365 using built-in journaling and secure APIs, allowing you to archive emails, files and chat conversations without the need for additional software installation or complex configurations.

Yes, you can choose to archive emails for a specific set of users in Microsoft 365. By configuring the journaling settings, you can selectively send copies of emails from designated users to Vaultastic for archiving. 

This allows you to tailor your archiving strategy to start protecting data of critical users and gradually expand the scope to include the remaining users at your pace.

Yes, the integration between Vaultastic and Microsoft 365 is highly secure. Vaultastic employs multiple layers of security to protect your data, including robust encryption, strict access controls, and comprehensive auditing. The transfer of data between M365 and Vaultastic is fully encrypted end-to-end, ensuring that your emails, files, and other sensitive information are protected at every stage. This security framework provides peace of mind while maintaining the integrity and confidentiality of your data.

No, the integration between Vaultastic and Microsoft 365 does not interfere with your existing workflow. Vaultastic operates in the background, securely archiving your emails, files, and other data without disrupting how you use Microsoft 365. In fact, we don’t need to install any software or agent on M365 or any end points.

You can continue to work within M365 as usual, while Vaultastic ensures your data is protected and archived for long-term retention and compliance, all without any noticeable impact on your day-to-day activities.

Vaultastic integrates with Microsoft 365 through a combination of journaling and secure API connections, allowing seamless data archiving without disrupting your workflow. The integration begins with setting up a Vaultastic account and connecting your Microsoft 365 tenant to Vaultastic. This connection is established using secure APIs, ensuring that the flow of data between the two platforms is encrypted and protected.

Once the integration is in place, Vaultastic utilizes Microsoft 365’s journaling feature to automatically archive emails. Journaling works by sending a copy of every email sent and received by selected users in real-time to Vaultastic. This ensures that all email communication is safely preserved and archived independently of the Microsoft 365 infrastructure, providing an additional layer of data protection and compliance.

In addition to archiving real-time email traffic, Vaultastic can also import legacy data from user mailboxes, files from OneDrive and chat conversations from Microsoft Teams. Using secure APIs provided by Microsoft 365, Vaultastic fetches and archives older emails, files and chats, ensuring comprehensive coverage of both historical and current data. This dual approach guarantees that no critical information is missed, making Vaultastic a powerful solution for long-term data retention, regulatory compliance, and eDiscovery.

With its ability to integrate smoothly with Microsoft 365 and archive emails, files, and chat data, Vaultastic provides an all-encompassing archiving solution for businesses looking to enhance data security, improve compliance, and safeguard critical business information across multiple communication channels.

Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention. 

Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.

While Microsoft 365 may offer sufficient storage in active mailboxes and OneDrive, this alone may not fully protect your critical data from accidental or intentional deletion, theft, or corruption. 

Microsoft 365 includes features like Exchange Online archiving, legal hold, and retention of deleted items, which can extend inbox size and offer some level of protection. However, these features may not provide a complete, up-to-date copy of all your data or offer the advanced search, discovery, and compliance capabilities that a separate data archiving solution can.

For organizations with specific regulatory or legal data retention requirements, or those needing more granular control and comprehensive eDiscovery for historical data, a dedicated data archiving solution for Microsoft 365 can significantly enhance protection and compliance.

Using a separate archive solution for Microsoft Office 365 emails and OneDrive data adds an extra layer of protection while helping you optimize data retention costs. Specifically:

• Storing critical data in an independent archive like Vaultastic allows you to move former employee data out of active subscriptions, reducing licensing costs. 
• Regulations, legal requirements, and IT best practices recommend keeping backups separate from the original data source to ensure security and compliance.
• While Office 365 offers large mailboxes, they do not protect against accidental or intentional deletions, and features like Exchange Online Archive only extend inbox storage—they don’t create a full backup. 
• Enabling legal hold captures deleted emails in the “legal hold” space but cannot recover data already lost. Hence this is not really a backup or an archive.
• Adopting a multi-cloud strategy with a separate archive also mitigates the risk of vendor lock-in, giving you control over your most valuable data in a secure, independent environment.

Yes, you can choose to archive emails for a specific set of users rather than all users. This flexibility allows you to tailor your email archiving strategy to meet your organization’s needs. It also allows you to onboard information in a phased manner starting with critical users or departments. 

The phased approach is great to optimize costs since Vaultastic is billed on a pay-per-use model, ensuring you are billed only when you consume the services or upload fresh data.

Yes, you still need an email archiving solution even if you’re using a backup tool. While a backup tool periodically saves your data and allows for complete mailbox restoration, it is not a substitute for archiving. Any emails received and deleted between two backup jobs is likely to be lost forever.

An information archiving platform continuously captures emails in real time, storing them in an immutable and secure repository. This enhances your data security and compliance posture. 

For complete protection, a cloud-based Amazon Workmail archiving solution like Vaultastic can automatically capture 100% of your emails in real time. This data is kept search-ready for on-demand access whenever needed.Incorporating email archiving for Amazon Workmail as part of your data protection strategy is highly recommended.

Backup tools are typically periodic and designed to restore a system to its last good state after data loss, corruption, or hardware failure. Any email data received and deleted between two backup jobs is likely to be lost forever.

However, enterprise information archiving offers continuous and automatic email data capture, ensuring long-term retention and storage management. 

For complete protection, a cloud-based Amazon Workmail archiving solution like Vaultastic can automatically capture 100% of your emails in real time. This data is securely stored in immutable vaults, providing on-demand access whenever needed.

Google Docs stores all created files—such as spreadsheets, documents, and presentations—on the user’s Google Drive. To achieve a complete Google Docs archive, the best approach is to ensure a full backup of the user’s Google Drive data. 

Vaultastic’s cloud-based information archiving service provides an ideal solution for this, offering a secure and comprehensive backup of all Google Docs files. This reduces the risk of accidental or intentional file deletion, ensuring long-term data protection and accessibility.

While transferring files from Google Drive to an external hard drive might seem like a simple backup solution, it introduces risks such as data loss, corruption, fragmentation, and tampering. 

A more secure and durable alternative is to use Vaultastic’s cloud-based information archiving solution. Vaultastic ensures that your critical files are securely backed up in the AWS cloud environment, reducing the risks associated with accidental or intentional deletion. It also complies with industry regulatory standards, providing long-term, reliable storage to protect your data and give you peace of mind.

Yes, you can easily migrate your legacy email data in PST formats. You can choose to import this legacy data into the Vaultastic Active Store for instant ediscovery or import this into the Vaultastic Open or Deep Store for long-term retention at optimized costs. 

Once imported, the email data becomes fully searchable and readily accessible, streamlining your data management and retrieval processes.

Yes, you can choose to archive emails for only a selected set of users by configuring journaling in Google Workspace. This allows you to tailor your email archiving strategy to critical users, ensuring that only the necessary data is securely archived while optimizing storage and compliance requirements.

Yes, configuring Vaultastic for mail domains hosted on cloud services like Google Workspace ensures that a physical copy of every email sent and received is securely archived to Vaultastic on the AWS cloud. 

This multi-cloud strategy reduces the risk of vendor lock-in by allowing you to maintain control of your most critical data in an independent infrastructure. Additionally, Vaultastic optimizes information archiving costs by up to 60% using multiple strategies such as de-duplication, compression, automation and storage tiering.

No, there is no need to deploy any additional software or database on your Google Workspace setup to enable email archiving. 

You simply use Google Workspace’s journaling feature, which automatically sends a copy of every email sent and received by selected users to Vaultastic. This seamless integration ensures your email data is securely archived without any complex setup.

A common question is whether you should back up your Google Drive? 

While Google Drive is reliable, your files remain vulnerable to accidental or intentional deletion by users. This poses a significant risk of data loss, making it essential to regularly back up your Google Drive to an independent location. 

While backing up Google Drive locally to an on-premise system is a popular option, it comes with its own risks and costs, such as hardware failures and limited scalability. Instead, we recommend using Vaultastic, an independent cloud-based elastic information archive that securely ingests your Google Drive data both completely and incrementally, ensuring your critical files are protected and always accessible.This architecture delivers the multi-cloud advantage to your organization. The information archived to Vaultastic is safe, secure and highly available.

A popular question – should you backup google drive?

Another one – Is google drive backed up?

While Google Drive is reliable, your files remain vulnerable to accidental or intentional deletion by users. This poses a significant risk of data loss, making it essential to regularly back up your Google Drive to an independent cloud information archiving solution. 

While backing up Google Drive locally to an on-premise system is a popular option, it comes with its own risks and costs, such as hardware failures and limited scalability. Instead, we recommend using Vaultastic, a cloud-based elastic archive that securely ingests your Google Drive data both completely and incrementally, ensuring your critical files are protected and always accessible.

While it’s common to back up Google Drive files to a hard drive or PC, these methods may not be the safest or most secure for managing your data. External drives are vulnerable to damage, theft, or failure. 

A more secure alternative is using an cloud backup solution like Vaultastic. Vaultastic ensures that your business-critical Google Drive files are securely archived in an independent cloud infrastructure, providing durable protection and safeguarding your data against loss, corruption, or tampering.

Vaultastic provides an independent, cloud-based solution for backing up your Google Drive files securely and efficiently. Start by performing complete backups of selected Google Drive accounts, followed by regular incremental backups to capture any changes or new files. 

This ensures that you never lose important data and always have a secure backup in place. If you’re still wondering how to back up your Google Drive, Vaultastic’s powerful file archiving capabilities offer a reliable and seamless solution.

Vaultastic offers a secure and reliable solution for backing up your Google Drive data. With automated tools for complete and incremental backups, Vaultastic ensures that your files and documents are efficiently archived and safely stored. 

This process not only safeguards your data but also increases productivity by making the backup process seamless and hands-free. With Vaultastic, you can be confident that your Google Drive data is protected and always accessible when needed.

A common question is, “How can I back up my data from my Google account?” Since emails and files make up the bulk of your business-critical unstructured data, ensuring a secure backup of this information is key to protecting your Google account. 

Vaultastic provides an independent, automatic, and secure archive for all your emails and files from Google Workspace. This information archive safeguards your data from risks like deletion or tampering, giving you peace of mind that your important information is always protected. Powerful ediscovery tools work on the centralized information repository to make data easily accessible.

While backing up Google Drive files to an external hard drive or local drive is a common method, it may not be the safest or most secure option for managing your Google Drive backup. External drives are prone to risks such as hardware failure, data corruption, theft, and accidental damage. 

A cloud backup solution, like Vaultastic, offers a more secure and durable alternative. By storing your business-critical Google Drive files in an independent cloud infrastructure, Vaultastic ensures long-term data protection and accessibility, safeguarding your important files against loss or damage.

If you are using the paid version of Google Workspace, you can easily back up Gmail emails for all your users by enabling journaling. This feature allows you to send a real-time copy of every email—both inbound and outbound—to Vaultastic for archiving. 

Once archived, these emails are securely stored and can be easily searched and recovered using Vaultastic’s powerful eDiscovery tool. This approach ensures that all user emails are protected, accessible, and can be retrieved whenever needed.

Vaultastic is a cloud-based data archiving solution designed to securely archive emails, files, and other digital communication data for businesses. When used as a Google Apps or Google Docs archive, Vaultastic integrates seamlessly with your Google Workspace account. It automatically archives all inbound and outbound emails in real time using Google’s journaling capability, ensuring that no email is missed. Additionally, Vaultastic can archive documents, spreadsheets, and other files created or modified in Google drive, securely storing them in the cloud.

The archived data is fully protected and easily searchable through Vaultastic’s web-based console. Vaultastic also offers powerful eDiscovery, legal hold, and advanced search features, helping organizations comply with regulatory and legal requirements. With full-text search and advanced filters, you can quickly locate specific emails or documents within the archive.

In summary, Vaultastic provides a comprehensive and secure archiving solution for both Google Apps and Google Docs, ensuring that your business-critical data is protected, easily accessible, and compliant with industry standards.

Google Vault is a cloud-based archiving and eDiscovery solution for G Suite customers, designed to help businesses retain, search, and export data from services like Gmail, Google Drive, and Google Chat. It is primarily used for legal compliance, eDiscovery, and data retention purposes.

Vaultastic, on the other hand, is a robust cloud-based data archiving solution and a great alternative to Google Vault. Vaultastic offers key advantages, such as an independent archive (great for compliance), data redundancy, simplified eDiscovery across user accounts, and up to 60% cost optimization. 

While it provides similar archiving capabilities, Vaultastic is not limited to G Suite and can be used with various other platforms, including Office 365 and Zimbra. Additionally, Vaultastic includes features like tamper-proof archiving, email backup, and advanced search tools, making it a comprehensive solution for long-term data protection and compliance.

If you are using a paid version of Google Workspace, you can enable journaling for selected or all users to ensure that a copy of every email is automatically sent to Vaultastic in real time. 

As emails are archived in Vaultastic, they are securely stored and can be easily searched and recovered using the eDiscovery tool.

 This provides a seamless way to protect and manage your email data while ensuring quick access when needed.

Yes, Vaultastic is one of the best email archiving solutions for G Suite because it offers comprehensive support for the entire data lifecycle. Vaultastic can archive live email data from your Google Workspace users while also centralizing and securing fragmented legacy data. 

As your data evolves over time, Vaultastic provides robust tools and flexible options to manage and protect it throughout its lifecycle, ensuring long-term security, accessibility, and compliance.

Yes, absolutely. Vaultastic is a powerful email archiving solution for G Suite that securely stores your critical email data in a perpetual archive on a separate cloud infrastructure. 

Among Google email archiving solutions, Vaultastic stands out for its cost optimization as your storage needs grow, along with its high durability and security. It also offers flexible tools for easy discovery and extraction of emails. 

Beyond the flexibility and cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of GSuite, which also enhances your compliance posture—something regulators expect. By centralizing your G Suite email archive, Vaultastic enables faster data discovery across user mailboxes, significantly improving response times to data requests.

While a Google Workspace archive license allows you to store ex-employee data in Google Vault, it can be expensive compared to Vaultastic. Vaultastic offers significant cost optimization, delivering up to 60% savings on long-term data retention. 

Beyond the cost benefits, Vaultastic provides additional redundancy by storing your data in an infrastructure independent of Google Workspace, which also enhances your compliance posture—something regulators expect. Furthermore, Vaultastic’s centralized console makes it easy to perform eDiscovery across former employees’ archives, improving efficiency and productivity.

Yes, Vaultastic is an excellent alternative to using Google Vault for retaining former employee data. 

Instead of archiving emails and files from ex-employees’ Google Drive accounts to Google Vault, which incurs archive user license fees, Vaultastic can help you save up to 60% or more in costs.

Beyond the significant cost savings, Vaultastic ensures compliance with regulations by storing data in an independent, secure environment. Additionally, Vaultastic’s centralized console makes it easy to perform eDiscovery across the archives of former employees, enhancing productivity and simplifying data management.

Leaving mailboxes and Google Drive accounts of former employees active on Google Workspace is a common practice, but it results in unnecessary costs. Also, backing up their data after they leave may be too late.

69% CIOs fear data loss when employees leave – Osterman research

The best approach to protect the data assets of ex-employees is to automatically archive their emails and files to an independent cloud archive like Vaultastic, from the day they joined (and not after they leave). By doing so, you ensure that the data is securely stored in a centralized location, providing better control, redundancy, and long-term protection without the ongoing costs of maintaining inactive accounts. And without the risks of accidental or intentional erasure of the information.

Yes, Vaultastic can perform comprehensive eDiscovery across emails and files from G Suite user accounts. All emails and files are securely archived in a central repository within Vaultastic. 

The platform provides powerful tools that allow you to search across user accounts, locate specific emails and files, and granularly extract them in portable formats. This granular search and extraction capability makes it easy to retrieve critical information for audits, compliance, or operational purposes.

Archiving emails and files from Gmail and Google Drive is made more secure and flexible by using an external solution like Vaultastic.

By configuring journaling in Google Workspace, a copy of every email—both inbound and outbound—is automatically backed up in real time to Vaultastic. Additionally, files from Google Drive can be periodically synced to Vaultastic for secure storage. This approach provides added redundancy and ensures that your important data is safely archived in a separate infrastructure, giving you greater control, security, and accessibility.

Separate email archiving for Google Workspace involves configuring journaling within Google Workspace to automatically send a copy of every inbound and outbound email to an independent cloud archive, such as Vaultastic. 

Once archived, the emails are stored in a central repository in a search-ready format, allowing organizations to easily retrieve and review emails whenever needed. Having a separate email archive, independent of the Google Workspace infrastructure, is essential for meeting regulatory and operational requirements. It adds an extra layer of protection and agility, ensuring your organization’s data is secure and accessible at all times.

If you are doing this to keep a copy of all your files on Google Drive, consider a more secure and durable option like Vaultastic.

Backing up google drive to an external hard drive increases data loss, corruption, fragmentation, and tampering risks, making the solution very risky.

Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.

Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.

The best way to archive files in Google Drive is via a periodic, regular sync of the files generated, stored, and modified. Vaultastic can sync Google Drive archive files using a complete sync for the first time and then an incremental sync regularly to capture the changes. 

Learn more here.

Google Drive and Microsoft OneDrive are vital platforms for storing critical business data, making it essential to archive and back up this information to ensure its safekeeping and accessibility. 

The best way to archive files from both platforms is by using the Vaultastic Open or Deep Store. Vaultastic supports full and incremental synchronization of files from Google Drive and OneDrive, offering robust tools for searching and selectively retrieving archived data. 

With multiple layers of security, Vaultastic ensures the protection, high durability, and easy accessibility of your data. Additionally, Vaultastic adheres to strict regulatory guidelines, enhancing your compliance and legal standing concerning data retention and access.

Deploying Vaultastic for Exchange Email archiving is straightforward. The primary requirement is to configure journaling on your Microsoft Exchange server. Once journaling is set up, Vaultastic will automatically archive a copy of all sent and received emails, providing secure, long-term storage and easy access to your data.

Integrating the archival solution is straightforward. You can configure Sendgrid to journal emails directly to Vaultastic, ensuring that all notifications are automatically archived in real-time. This seamless integration allows for secure, automated email archiving without the need for complex setup.

Yes, since the archive is independent of your Sendgrid service, you will need to pay the archival vendor, such as Vaultastic. 

Vaultastic is designed to optimize the costs of your ever-growing storage needs. It delivers up to 60% cost savings through methods like data deduplication, compression, storage tiering, and other efficiency measures, ensuring that you can securely archive your data while keeping costs manageable.

Yes, Vaultastic’s Sendgrid backup solution is fully automated. Once configured, Sendgrid automatically sends a copy of all notifications to the Vaultastic platform in real-time, where they are securely preserved. This ensures seamless, hands-free archiving of your notifications without any manual intervention, providing continuous protection for your data.

To comply with industry regulations and local laws, it’s essential to preserve all email transactions in specific ways, such as ensuring they are stored in your country (data residency), fully encrypted, and easily discoverable. 

Vaultastic is designed to deliver a compliance-ready email archiving solution for SendGrid. It ensures that your email transactions are securely archived, encrypted end-to-end, and easily retrievable, helping you meet regulatory requirements and maintain business continuity.

Sendgrid is a notification sending service that does not offer built-in email archiving capabilities. Since preserving notifications is essential for maintaining records, compliance, legal readiness and business continuity, it’s crucial to use an independent archiving solution like Vaultastic. 

Vaultastic provides a reliable and proven solution for archiving emails sent via SendGrid, ensuring your notifications are securely stored and easily retrievable when needed.

No, Vaultastic cannot access your CRM communication data. Your data remains private and secure, accessible only to you through the Vaultastic application or API. 

Vaultastic employs a robust security framework with multiple layers of protection to safeguard your critical information. All data is encrypted both at rest and in transit, ensuring that no one but you can access your data.

To automatically archive Salesforce emails into Vaultastic, you can configure Salesforce to send a copy of all emails sent through the CRM tool directly to Vaultastic. This setup ensures that every email is securely archived in real-time, providing a seamless and automated way to preserve your critical business communications.

To prevent email loss in Zimbra, a reliable cloud information archiving solution like Vaultastic, can securely protect 100% of your email data. 

Vaultastic’s robust cloud archiving platform, preserves all emails  independent of any actions taken in the email client. Even if users accidentally or intentionally delete emails, you can rest assured that they are safely stored in the archive and easily retrievable when needed.

Zimbra offers a journaling feature that allows you to send a copy of every sent or received email to a designated target. By enabling this feature, you can archive emails in Vaultastic’s cloud platform, which is designed to securely ingest and store Zimbra emails for regulatory compliance. 

Vaultastic also provides advanced cloud services that enable fast, precise eDiscovery, helping you enhance compliance postures and improve audit readiness.

Vaultastic supports the import and archiving of legacy data stored in PST, EML, and MBOX formats. For many organizations, historical data is scattered (fragmented) across various file formats and storage media, making centralized management challenging. 

Vaultastic’s advanced migration tools securely import legacy files and organize them within its searchable archive, providing unified access to historical data. Once ingested, this data is stored in a compliant, tamper-proof format, ensuring it remains readily accessible and discoverable for audits, legal inquiries, and internal investigations.

Yes, Vaultastic can capture and archive transactional email data generated by automated systems and notification tools like SendGrid, ClrStream, and more.. Many organizations rely on notification services to deliver critical alerts, reports, and updates, all of which can carry valuable business information. 

By archiving this transactional data, Vaultastic ensures a reliable record of key system interactions, allowing organizations to securely retain information from automated processes, meet regulatory requirements, and maintain data integrity for operational audits or legal reviews.

Vaultastic is purpose-built to handle unstructured data types, including chat messages, system notifications, and email attachments. Unstructured data often lacks a predefined structure, making it challenging to organize and retrieve. Vaultastic indexes and organizes this data upon archiving, allowing it to be searched, retrieved, and reviewed easily. By archiving unstructured data alongside traditional records, Vaultastic ensures that all forms of communication—regardless of format—are securely retained and accessible, meeting regulatory needs and supporting business continuity.

Yes, Vaultastic supports archiving files from popular cloud storage services like Google Drive and Microsoft OneDrive. By capturing essential documents, spreadsheets, presentations, and other files, Vaultastic enables businesses to securely preserve valuable records that go beyond email communication. 

This archiving capability helps organizations maintain data durability, simplify data management, and ensure compliance with data retention policies. Storing cloud files in Vaultastic’s archive ensures they remain easily accessible, even as active storage needs change, allowing for optimized storage use and long-term data protection.

Absolutely. Vaultastic integrates with CRM platforms like ZOHO and Salesforce to archive essential customer communications and CRM records. By capturing accounts and deals along with the emails, attachments, and interaction history, Vaultastic helps organizations preserve valuable customer data, which is often crucial for ongoing business relationships, customer support, and compliance.

Archiving CRM data in Vaultastic allows for centralized access and retrieval, improving customer management and ensuring that important information is available when needed for audits, legal requirements, or strategic analysis.

Yes, Vaultastic supports archiving chat conversation data from Microsoft Teams. This platform generates vast amounts of valuable communication data, from peer to peer and group chat messages and shared files to call recordings. 

Vaultastic captures this data to create a secure, permanent record that is easily accessible for audits, e-discovery, and compliance. As collaborative tools like Microsoft Teams become more integrated into business workflows, Vaultastic’s support ensures that no critical interaction is lost, allowing you to retain a comprehensive record of all organizational communication.

Vaultastic is designed to seamlessly integrate with a wide range of popular email platforms, making it easy for organizations to archive and manage email data. Supported platforms include Microsoft 365, Google Workspace (formerly G Suite), Zimbra, Exchange, and other standard IMAP/SMTP-based services. 

By working across multiple email systems, Vaultastic provides flexibility and ensures that your organization’s email communications, even from multiple sources, are securely stored in a centralized, searchable repository.

This flexibility of Vaultastic enables businesses to streamline their data retention practices, support compliance needs, and enhance e-discovery efficiency.