Why Archive Email?

60% of business critical information is stored, at times exclusively, in Email. (Source: IDC)

That makes it vital to have an email archiving strategy to ensure eDiscovery, Regulatory Compliance, Litigation Support, Storage Management, Information Availability, Data Backup, and Business Continuity. Read through some of the top benefits of email archiving for your enterprise.
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How Email Archiving Benefits Your Enterprise

Business Continuity

Disaster Recovery Preparedness Council's 2014 annual report found that 20% of the companies they surveyed had suffered $50,000 to $5 million dollars in downtime losses. Outages/ system downtime can also happen due to malware, cyber threats or Ransomware attacks like WannaCry. An email archiving service, which allows end users to access their archived mails via a self-service portal, could also act as a disaster recovery site and can provide an alternate access to a user’s archived mail store – that too instantly. While your IT team recovers your primary site, users can continue their email activity work via the archival system, thus minimizing the impact of the disaster. (Recommended read: Don’t WannaCry? Then protect your endpoints with Vaultastic and ClrStream. Both solutions work seamlessly with Office 365, G Suite, Microsoft Exchange Server, Zimbra and other email solutions.)

eDiscovery, Compliance & Litigation Support

eDiscovery refers to the process of seeking, locating, securing and searching email data with the intent of using it as official record during internal audits or in litigation. Electronic documentation can be located in various locations and this includes enterprise vault, PST files on local desktops, laptops, mobile devices, backup devices and other removable media. Vaultastic’s ediscovery feature, with its very easy-to-use central console, lets enterprises search across email inboxes and within attachments using email attributes such as sender, recipient, attachment, dates, domains etc, to quickly locate information required. eDiscovery is prominently used by enterprises, both large and small, mainly for support litigation. With some quick queries, SMBs can also use the eDiscovery feature to obtain key statistics such as new leads, new accounts closed, customer appreciations, customer feedback, etc.

Data Backup

Data backup is a part of an organisation's long term strategy which entails moving data that is no longer actively used to a separate storage device for long-term retention. An enterprise needs to back up email data which is older and still required by the enterprise for future reference, as well as required for regulation compliance. Such email archives are indexed and have easy search so all the email data can be easily found and retrieved. (Recommended read: 4 Reasons To Consider Cloud Archival For Your On-Premise Email Solution)

Storage Performance and Scalability

Compliance regulations have enforced enterprises to store old email data for certain predefined periods of time. Add to it the fact that the size of average email itself has grown from 22KB to 350KB. IT teams can deploy a hierarchical storage architecture, with the most recent mail on the live store and historical mail data in a cloud store to be accessed on-demand. This leads to the reduced load on the servers (due to less data to work with) boosts performance and simplifies email data management.

Data Durability

By storing a copy of every mail sent and received by all users on cloud storage, users are achieving the most basic requirement of data security, durability and reliability, which is to store an offsite copy of the data, accessible on-demand.

Since reliable long-term storage is the key for a dependable email archiving solution, the most important attribute is to have a cloud archiving solution built on a robust and proven cloud storage platform, with multiple levels of redundancies and GUARANTEES information durability.

Personal Productivity

On-premise email archiving and backup solutions are not attuned to the needs of the end users. In such situations, it could be a colossal task to access information when needed. Employees generally have to navigate through helpdesk and have to follow-up (at times for days) to gain access to old email data. It is not hard to imagine that it impacts employee productivity. And a loss in employee productivity is a loss in enterprise productivity as well. An email archiving solution with a self help portal increases end user productivity and reduces the IT tickets, thereby boosting IT productivity as well.
1 Email continues to be the primary document transfer mechanism in organizations of all sizes, with nearly 37% of all electronic content residing in users’ email boxes.
2 Email is where a typical worker in any organization spends upto 30% of his or her productive time.
3 Email data is required as documentary proof in case of litigation.

4 An email archive can be used for knowledge management
5 A self help archive access portal increases end user and IT productivity when searching for or restoring old mail.
6 An archival system can provide an alternate access to a user's mail, thus acting as a disaster recovery site.

How Vaultastic Can Help (In a Nutshell)

No storage based plans or limits. Simple retention based plans with unlimited storage.
Your emails are archived in a cloud storage with multi-layered security making it one of safest email vaults out there.
Vaultastic is safe from accidental or malicious deletion of mail and user accounts.
Vaultastic archives mails before they are delivered to the inbox, guaranteeing all the mails exchanged are always archived.
There is no infrastructure, storage or manpower required. Get started quickly.
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