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How to use vaultastic reports

Table of Contents

Vaultastic Reports

The new Reports feature of Vaultastic provides you an insight into the Vaultastic accounts. Subscribe to the reports on a Daily or Weekly basis.

How to enable Vaultastic reports

To enable the Vaultastic report,

1. Navigate to your Vaultastic portal.
2. Logon to the portal as an Admin user.
3. Navigate to the Admin Panel.

4. Select the domain.
5. On the right pane, click Reports.
6. For each available report, select a frequency. Options available are "Never", "Daily" or "Weekly". The "Weekly" option generates the report every Friday of the week.
7. The reports will be sent to the email id used to register the domain.

Vaultastic Reports.png

Usage Summary Report

As the name suggests, the Usage Summary Report gives the summary of the Vaultastic domain. The summary includes the details as mentioned below. The report includes statistic of the time period mentioned in the report. (Usually a month prior to the report generation date.)

1. License Information

- License End Date
- License Users
  • The date on which your license will expire.
  • Total number of license users.

2. Users

Total number of users on the Vaultastic domain.

3. Mails Archived

Total number of mail messages archived on the Vaultastic domain in the given period.

4. Mails Dropped

Total number of mail messages dropped by Vaultastic. These are the number of mails which Vaultastic could not archive as the users were missing on Vaultastic. The count is the total for the given period

5. Unique users for whom mails were dropped

Total number of unique users for whom mail messages were dropped by Vaultastic.

6. Auto provisioned users

Total number of users provisioned automatically on the Vaultastic domain.

7. Total logins

Total number of login sessions that occurred on the Vaultastic domain.

8. Storage Used (GB)

Total storage used on the Vaultastic domain.

Vaultastic daily usage summary report.png

Active Users Report

The Vaultastic Active Users report gives you the total number of active users on your Vaultastic domain. An active user is a user who has accessed his or her Vaultastic account at least once in the given period. The report also has CSV attached with the list of Active users of a domain and the login details for each.

You can subscribe to receive the active users report in your mailbox.

Vaultastic Active Users Report CSV.png

Automatic User Creation Report

If you have enabled the Auto User Creation option for your domain, Vaultastic will automatically create Vaultastic accounts for users. User creation is triggered when a mail sent or received by a user on the primary domain reaches the Vaultastic servers.

The Vaultastic Automatic User Creation report gives you the total number of users provisioned automatically on your Vaultastic domain. The details of the users created is available in a CSV attached to the mail. You can subscribe to receive the automatic user creation report in your mailbox.

Storage Usage Report

The Vaultastic Storage Usage report gives you the total storage used by all the accounts on your Vaultastic domain. You can subscribe to receive the storage usage report in your mailbox.

Vaultastic storage usage report.png

The attached CSV will give the breakup of storage usage across the accounts of your Vaultastic domain.

Vaultastic Storage Usage Report CSV.png

Missing Users Report

A missing user on Vaultastic is one who does not have a Vaultastic account, but mails for or from the user were sent to Vaultastic for archival. This can happen if you missed adding the Vaultastic account or the mail was meant for another Vaultastic user but had the missing user id either in the sender or recipient fields.

Mails for missing users are not archived.

The total number of unique users for whom the mail were dropped and the total number of mail dropped in the given period are mentioned in the report.

Use the missing user report to confirm that all the important user accounts are created on Vaultastic. You can also use the Automatic User Creation feature to create the users as soon as the mails hit the Vaultastic servers.

Vaultastic missing users report.png

The CSV attached gives a list of Vaultastic accounts for whom mail were dropped a day prior to the generation of the report.

Vaultastic Missing Users Report CSV.png