Office 365 Email Archiving Solutions

Vaultastic offers secure cloud archiving of emails and attachments for office 365 users

Office 365 is one of the most widely used enterprise cloud email services today. Used by organisations both large and small alike, they also tend to rely on Office 365 email archiving capabilities for eDiscovery and compliance. If you are considering moving or have already migrated to Office 365, you should know that its in-built features may not suffice your enterprise’s email archiving needs. With threats on a constant rise and stringent compliance regulations, it is no longer enough to rely on its native archiving feature and therefore, what you need is a third-party email archiving solution. Enter Vaultastic, a SaaS based, easy to use (via self service web console) secure and, tamper-proof enterprise Office 365 email vault hosted on AWS Cloud.

Top benefits of leveraging Vaultastic’s Office 365 email archiving capabilities:
  • Vaultastic provides complete email archiving for all Office 365 plans. You don't need to purchase expensive Enterprise E3 level or equivalent license for each of your users.
  • Vaultastic stores a copy of every mail sent and received by a user independent of the primary mail server, thus ensuring data redundancy and protection against service outage, data loss or corruption.
  • You can access the Vaultastic cloud console and conveniently export mails in a PST or EML format.
  • Unlimited storage in all plans to enable your organisations to exchange a large number of emails each day without worrying about exceeding storage space.
  • All your email data is safely stored in AWS data centers.
  • You can upload historical email data in EML or PST format to our third party Office 365 mail archive solution.

Office 365 Email Archiving FAQs

  • Vaultastic for Office 365
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  • 1. Can I archive or backup email from Microsoft Office 365?
     

    Yes. You can archive emails from Office 365 to Vaultastic.

    The journaling feature of Office 365 is used to save a copy of every incoming and outgoing mail to Vaultastic.

    This ensures that you have a tamper proof copy of all the mail at a secondary location that can be retrieved at any time.

    Go thorough the presentation to know How Vaultastic works?

    What configuration is needed to archive emails from Office 365?

    Office 365 domain administrators have to configure journaling to forward  copies of incoming and outgoing mail of the selected or all users to  the Vaultastic servers.

    Do we need to deploy any software or database on the Office 365 setup?

    No, the Vaultastic connector for Office 365 uses the journaling feature  of O365 to send a copy of every mail sent and received by the selected  users to an independent Vaultastic store.

    Is there any plugin or extension to Outlook or Outlook Web access?

    No, the Vaultastic interface is independent of the Office 365 end user  interfaces. Depending on the rights assigned by the Vaultastic  administrators, end users can access their Vaultastic accounts through a  simple and secure web interface.

    Is cross-domain archiving supported?

    Yes. For every primary domain hosted on O365 a corresponding domain has to be created on Vaultastic.

     

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  • 2. Do we need to deploy any software or database on the Office 365 setup?
     

    No, the Vaultastic connector for Office 365 uses the journaling feature to send a copy of every mail sent and received by the selected users to an independent Vaultastic store.

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  • 3. Is there any plugin or extension to Outlook or Outlook Web access?
     

    No, the Vaultastic interface is independent of the Office 365 end user interfaces. Depending on the rights assigned by the Vaultastic administrators, end users can access their Vaultastic accounts through a simple and secure web interface.

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  • 4. What configuration is needed on the Office 365 domains?
     

    Office 365 domain administrators have to configure journaling to forward copies of incoming and outgoing mail of the selected or all users to the Vaultastic servers.

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  • 5. Does the Vaultastic admin need to provision users on the Vaultastic domains?
     

    Once you provision your primary domain on Vaultastic for archiving,
    * You can enable the Auto User Creation property of your domain to create users automatically.

    * You can provision users one at a time manually or in bulk using the admin panel.

    If a user is not provisioned on Vaultastic, mail meant for the user will not be archived. You can view the list of missing users on your domain in the Vaultastic Missing users Report.

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  • 6. Is cross-domain archiving supported?
     

    Yes. For every primary domain hosted on Office 365 a corresponding domain has to be created on Vaultastic.

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  • 7. How are distribution lists handled?
     

    Mails sent to distribution lists will be archived in the individual member's Vaultastic account, provided the account is available on Vaultastic.

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  • 8. Are shared mailboxes supported?
     

    Yes, a corresponding account has to be created on the Vaultastic domain.

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  • 9. Are Office 365 groups supported?
     

    Yes a corresponding id has to be created on Vaultastic domain.

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  • 10. Any special considerations for views in the archiving, retrieval or deletion processes?
     

    The Vaultastic admin can control the following
    1. The access to the Vaultastic accounts
    2. The ability to download or export mail from the self service portal
    3. The access to the eDiscovery data

    Mails once archived in Vaultastic can only be automatically deleted according to the retention policy selected. Neither the end users, nor the admins can delete mails.

    User accounts in Vaultastic can be deleted only by users having the senior admin role.

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  • 11. Does Vaultastic support message or attachment stubbing?
     

    Vaultastic does not stub the original mail. A copy of the mail is maintained in the Vaultastic server independent of the primary mail server.

    Microsoft does not recommend using Stubbing for archiving purposes. Refer to the link given below:
    http://www.saasexperts.net/Archive-Stubbing-Promise-vs-Reality.html.

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  • 12. How does an end user retrieve mail from Vaultastic?
     

    For an end user to retrieve mail from Vaultastic, he has to login to the Vaultastic webmail client and export selected mail into a PST or EML format. PST files can be directly imported into Outlook.

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  • 13. Does Vaultastic maintain the data classification of Office 365?
     

    To keep the end user interface simple, all the emails archived are classified as received (available in the Inbox) or sent (available in the Sent Items) by the user. Folder structure in the primary account is not replicated to Vaultastic.

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  • 14. Why doesn't Vaultastic support an IMAP connector to Office 365?
     

    An IMAP access replicates the state of the primary mail box. The Office 365 connector for Vaultastic stores a copy of every incoming and outgoing mail using the journaling feature of O365. This ensures that even if mails are deleted from the primary email server, they are intact in the Vaultastic email vault.

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  • 15. Considering Office 365 wherein data is placed on Azure and Vaultastic on AWS, will the data be archived all over to another cloud provider?
     

    Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Office 365 or G Suite ensures that a copy of each and every mail sent and received is also available on the AWS cloud. This frees you up from Vendor lock-in as you are in control of your data and is also a very quick way to implement a multi-cloud policy for your most critical data.

    Read MoreI am already using O365 on the cloud, do I still need a separate archiving solution?

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  • 16. Can local Outlook PSTs be moved to cloud for archival?
     

    Yes. Local PSTs can be uploaded to Vaultastic for backup.
    You can go thru the various plans available for Vaultastic

     

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