What is Cloud-Based Data Management

 Data is the driving force behind all modern organizations. Today, data drives every critical business decision, increasing its accuracy and amplifying its’ impact. Therefore, data has become an indispensable, valuable resource that needs better management. The unprecedented levels of data generation make it hard for legacy technologies to keep pace. Cloud technology excels in managing large volumes of data. Cloud platforms are the most suitable for scalable, secure, and robust data protection, governance, and management. Data requires storage, access, migration, and security, and an elastic, on-demand cloud is the most suitable to manage these ever-growing volumes of data. The following information sheds light on cloud-based data management, its advantages, the best tools and software, and its future scope. This information helps you decide if cloud-based data management is right for your organization. Related: Small businesses and the cost of poor data management

What is Cloud-Based Data Management?

Cloud-based data management is when data is stored in and managed on the cloud through cloud-native software, tools, and platforms. Typically, a specialist vendor owns and manages the cloud infrastructure in public clouds, such as Google Cloud Platform, AWS, or Microsoft Azure. The modern cloud has evolved from being a mere data storage and compute platform to delivering API, web services, and resources to help create a highly scalable, available, and robust cloud data management system. The cloud is perfectly adept at managing the various needs of protecting and managing data like role-based access, multi-layered security with encryption, complete data privacy, flexibility, and advanced computing. Protecting and managing data in the cloud assures you of professional support and easy access from any location. 92% of enterprises globally use a public cloud for their workloads to gain Elasticity, Scale, Reliability, Security, and Performance.

Cloud Data Management Strategy – Best Practices

If you are turning to the cloud for all your data management needs, you must apply the following best practices to get the most out of your move to the cloud. These practices guide you on how to manage data in the cloud.

Develop a Clear Cloud Data Management Strategy

“Lift and Shift” or simply backing up your data to the cloud may not constitute cloud data management. Using the cloud to manage your data is a serious decision, so you must plan each step. The keyword here is management, so you are not merely dumping data. Classify your data, assess whether you want all your data on the cloud or prefer a hybrid cloud infrastructure where some data remains on-premises, and strategize accordingly.

Appoint Data Stewards

It would be best to have dedicated personnel for cloud data management strategy and implementation. These stewards should be well-versed in your strategy and take ownership of migration to the cloud and the subsequent cloud data management. Having subject matter experts at the helm is a smart move.

Create Archiving, Backup & Retrieval Strategies

Your data is your most valuable assets, so take measures to protect this asset. Your cloud data management strategy should include archiving, backup, and retrieval strategies if something happens to your data. These strategies ensure an additional layer of security and reduce risks. Related: Strategies to Simplify Email Data Management

Adapt to the Cloud and Not the Opposite

Many organizations over-customize their cloud architecture. They create an infrastructure that cannot get the best out of the cloud platform. Cloud is one of the best technologies, and it is better to trust and adapt to the technology.

Invest in Software & Tools

The cloud is one of the most technologically advanced mediums, so the software and tools it offers to facilitate cloud-based data management help you. Therefore, consider additional software and tools on offer.

Advantages/Benefits of Cloud Data Management

Many organizations are switching over to cloud-based data management due to the many advantages. Some of these advantages are:


New-age cloud data management platforms typically leverage the shared security model with the cloud infrastructure vendor to deliver better data protection. The design of cloud infrastructures offers resilience with sufficient redundancy in-site and across sites, which vastly improves reliability and data durability. Cloud platforms and applications typically serve lots of customers from a common platform, and thus the vendors deploy advanced security measures and best practices to protect the applications and data.

Lowered Costs

The on-premises solution must build sufficient redundancy, security, monitoring and management processes, and expert teams to operate this setup to deliver comparable performance, security, scalability, and durability expectations. Building an on-premises data management system comparable in outcomes to a cloud data management system is typically 30% costlier.

Data Governance

By moving your data onto a cloud-based management system, you gain access to information governance tools. These tools allow you to easily define policies for access, retention, and disposal of data You are in control.

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Microsoft Onedrive
Google Workspace

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Compliance Readiness

Many industry regulations and governing authorities require you to protect your data long-term. A robust cloud data management platform can help protect your data at much lower costs, with much higher security, and rich tools for discovery and extraction, improving your ability to respond to compliance queries accurately and quickly. Related: Legal and Compliance management with new-age cloud data management tools


Most good cloud data management solutions bill you on a pure consumption model, thus scaling with your needs, up or down. The in-built scalable architecture of sound cloud data management platforms easily handles increases or decreases in workload And you pay only for what you use.

Always up to date

Vendors of cloud data management platforms are committed to providing you with the latest and best services from their stable. Cloud providers automatically push updates to the platform, thus delivering value consistently without disruption.

Data Durability and in-built Disaster Recovery

Cloud data management vendors typically deliver extremely high data durability with in-built disaster recovery to ensure peace of mind. The reliability frees you to focus on your business while ensuring that your data is safe and secure. Related: 5 Reasons Why SMEs (Small-to-Medium Enterprises) Should Migrate To Cloud-based Services

Future of Cloud-Based Data Management

  • With internet access becoming more convenient and affordable, more companies move their data management to the cloud.
  • Cloud storage solutions are also getting more efficient, offering more storage at lower prices.
  • As data becomes valuable, data analytics become even more insightful and predictive. Cloud is the best place to integrate your data with analytics.
  • Cloud companies give their customers access to the best software and tools to add more value to their business.

Overall, as cloud services get better, more advanced, and affordable, most organizations will adopt the cloud.

Final Thoughts

For an organization to grow and perform at its best, it must consider cloud-based data management – the advantages are far too many. Many established names operate in this sphere, and their services can only add more value. Cloud is the future of email, data storage, and computing, so now is one of the best times to adapt to the technology and grow with it. Have you considered Vaultastic for your cloud data management needs? Related: Six signs of an effective data management strategy

About Vaultastic

Vaultastic’s groundbreaking information protection and data lifecycle management platform offers centralized archival & supervisory controls, quick discovery, and data activation for easing compliance management.

The key feature is its on-demand data management service, automatic storage management, atomized discovery, and activation, delivering cost savings of up to 60 percent over other methods.
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